City Staffing is hiring: Executive Assistant in Chicago

This is a long term temporary (expected to last until February 2025), hybrid role located in Downtown Chicago, IL.

Schedule: Monday through Friday

*please note that while this role can largely be performed from home, the Executive Assistant will be expected to be in the Downtown Chicago office on days when the CEO is in.

Pay Rate: $48-55 per hour

Our client, an established technology company, is looking for a temporary Executive Assistant to assist with maternity leave coverage.

Executive Assistant Responsibilities:

• Collaborate closely with the CEO, anticipating needs and providing solutions that enhance their productivity and effectiveness.
• Manage complex calendars, scheduling appointments, and coordinating meetings, ensuring efficient use of the CEO's time with internal and external obligations.
• Arrange travel itineraries, accommodations, and logistics for domestic and occasional international trips.
• Assist with occasional calendar management and travel coordination for executive team as a whole to ensure attendance at mandatory events.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as the point of contact between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
• Assist in organizing company events, conferences, and team meetings.
• Assist with the basic project management of executive leadership initiatives, ensuring projects remain on track and deadlines are met.
• Provide light personal assistance to the CEO, including managing personal appointments, household arrangements, and private events.

Executive Assistant Qualifications:

• Proven experience as an executive assistant, preference for experience with CEO/Founders.
• Excellent organizational and time management skills, with the ability to prioritize tasks and anticipate needs.
• Strong communication skills (written and verbal), with the ability to interact effectively with executives, staff, and external contacts.
• Proficiency in scheduling, project management, and office productivity tools such as Microsoft Office, Google Workspace, and Slack.
• Ability to prioritize, multi-task, and adapt to the constantly changing needs of a busy CEO.
• Bachelor’s degree preferred; relevant certifications or additional coursework a plus.

This is a long term temporary (expected to last until February 2025), hybrid role located in Downtown Chicago, IL.

Schedule: Monday through Friday

*please note that while this role can largely be performed from home, the Executive Assistant will be expected to be in the Downtown Chicago office on days when the CEO is in.

Pay Rate: $48-55 per hour

City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.