Executive Assistant Job at Burnett Specialists in Houston

We are seeking a highly organized and proactive Executive Assistant to support our executive team and contribute to the smooth operation of our organization.

Job Summary:
The Executive Assistant will provide high-level administrative support to our executives, ensuring their schedules, communications, and tasks are managed efficiently. This role requires a detail-oriented and resourceful individual who can handle a variety of tasks with professionalism and discretion.

Key Responsibilities:

• Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential information with integrity and discretion.
• Conduct research, compile data, and prepare reports and presentations as needed.
• Assist with special projects and initiatives as directed by the executive team.
• Monitor and prioritize emails and phone calls, responding on behalf of the executive when appropriate.
• Manage expense reports and coordinate budget tracking for the executive’s office.
• Maintain and organize files, records, and other important documents.

Qualifications:

• Bachelor’s degree or equivalent work experience preferred.
• 3+ years of experience as an Executive Assistant or in a similar administrative role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle sensitive information with a high level of confidentiality.
• Proven ability to work independently, prioritize tasks, and manage time effectively.
• Professional demeanor and strong interpersonal skills.