Russell Tobin is hiring: Executive Assistant in New York

Location: New York, New York, United States

Position Type: Contract

Pay Range: 28/h - 29/h

About the Role:

We are seeking a detail-oriented and proactive Executive Assistant to provide high-level administrative support to our Managing Directors and the Firmwide AI team. This critical role involves managing schedules, coordinating meetings, preparing correspondence, and maintaining organized records. The Executive Assistant will also handle travel arrangements, assist in creating presentations, and serve as a key liaison between internal teams and external stakeholders.

Key Responsibilities:

• Manage complex schedules and coordinate meetings for executives and the AI team.
• Handle correspondence, including emails and calls, with professionalism and confidentiality.
• Prepare and organize materials for meetings, including presentations and reports.
• Make travel arrangements, including booking flights, accommodations, and transportation.
• Maintain organized records, files, and documents for quick and efficient access.
• Act as the primary point of contact for internal and external stakeholders.
• Assist with special projects, problem-solving, and ad hoc tasks as needed.

Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage sensitive information with discretion and confidentiality.
• Experience coordinating with senior leadership and cross-functional teams is a plus.