Executive Assistant Job at Artera Services in Atlanta

Job Title: Executive Assistant to the CPO and CLO

Location: Atlanta, GA

Reports To: Executive Assistant to the CEO

Job Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to the Chief People Officer and the Chief Legal Officer. The ideal candidate will act as a strategic partner, ensuring seamless coordination of day-to-day activities while maintaining the highest level of confidentiality and efficiency. This role requires exceptional organizational skills, a strong sense of initiative, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities

Executive Administrative Support

• Manage complex calendars, ensuring optimal scheduling and prioritization of meetings and tasks.
• Coordinate travel arrangements, including itineraries, accommodations, and expense reports.
• Maintain composure and professionalism in occasionally high-pressure situations.
• Exhibit confidence and ease when interacting with senior executives.
• Exemplify a positive and professional attitude, coupled with strong work ethic, practical judgment, and a solutions-oriented mindset.
• Demonstrate a commitment to excellence and a desire to consistently excel in the role.

Strategic Partnership

• Serve as a trusted partner, anticipating needs and taking proactive action accordingly.
• Prepare detailed materials, research, and presentations for meetings.
• Track action items from meetings and ensure timely follow-up and execution.

Team Collaboration

• Act as a liaison between the executive and internal/external stakeholders.
• Coordinate team events, off-sites, and meetings, ensuring all logistical needs are met.

Project Management

• Manage multiple projects and deadlines with efficiency and attention to detail.
• Exhibit efficient time management and a commitment to continuous improvement, taking ownership of responsibilities and holding both self and others accountable for deadlines.

Event Planning

• Organize and execute executive-level events, such as board meetings, conferences, and client meetings.
• Handle all event logistics, ensuring flawless execution.

Confidentiality and Discretion

• Handle sensitive information with the utmost confidentiality and professionalism.
• Exercise sound judgment in managing information and determining what requires escalation.

Qualifications and Skills

Required:

• Bachelor’s degree in Business Administration, Communications, Project Management or a related field; equivalent experience may be considered.
• 10+years of experience supporting C-level executives or equivalent senior leadership roles.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proven experience with Event Management, including planning and coordinating executive-level events, meetings, etc.
• Systems Adaptability: comfortable learning and using a wide variety of systems and tools, such as Concur, Legal Tracker, or other business platforms, with a proven ability to adapt to new technologies quickly.

Attributes:

• Time Management: Exceptional ability to manage competing priorities and deliver high-quality results under tight deadlines.
• Communication: Excellent written and verbal communication skills with a professional demeanor.
• Problem-Solving: Strong critical thinking and decision-making abilities.
• Proactivity: Anticipates needs and takes initiative without prompting.
• Emotional Intelligence: Strong interpersonal skills with an ability to handle sensitive situations.
• Adaptability: Thrives in a fast-paced, ever-changing environment.