Executive Assistant Job at State of Virginia in Norfolk

Title: Executive Assistant

Agency: VP OF ADMIN AND FINANCE

Location: Norfolk, VA

FLSA: Non-Exempt

Hiring Range:

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Reporting to the Vice President for Administration & Finance, answers inquiries on a wide range of university issues, policies, and procedures from internal and external constituencies. Researches and develops logistical details of meetings, events, and visits by officials. Develops meeting agendas. Manages daily office routine. Composes and drafts correspondence by researching specific situations and gathering background information. Schedules meetings and appointments. Prepares reports utilizing current software such as Microsoft Office. Reviews and analyzes incoming memos, submissions, correspondence, and reports to prioritize materials and organize documents. Receives, screens, and prioritizes incoming calls and visitors. Manages office budgets. Eighty percent of duties performed are non-clerical in nature and primarily associated with executive coordination and function.

Minimum Qualifications:

Comprehensive experience in an executive administrative assistant or support organizational role. Considerable experience in researching and preparing confidential and sensitive documents; effective interpersonal and communication skills; strong organizational and time- management skills; sound judgment and problem-solving abilities; Comprehensive experience working independently and as a team member; Comprehensive experience planning and scheduling, preparing reports, compiling correspondence. Basic experience monitoring budgets, and personnel documents. The ability to interact in a positive manner with a diverse group of constituents and customers, while maintaining a high degree of confidentiality.

Preferred Qualifications: