J & J Staffing Resources is hiring: Executive Assistant in Princeton

Our client, a prestigious law firm located in Princeton, NJ has an immediate need for a highly organized Executive Assistant to support their partners and staff. This person will help with office management, HR tasks, and more to keep things running smoothly. This is a Full Time, fully onsite, and temp to hire opportunity. Hours are 8:30am to 5:30pm with a 1-hour lunch. This position is offering $30/hr.

Key Responsibilities:

• Assist with relocation of office.
• Post job ads, screen resumes, and schedule interviews.
• Help interview candidates with the paralegal supervisor.
• Handle paperwork for disability, unemployment, and COBRA.
• Manage employee onboarding and offboarding, including forms and training.
• Get Lexis ID numbers for new hires.
• Oversee receptionists in the Princeton office.
• Handle questions from government agencies and act as a liaison for government clients.
• Review and manage CLE credit requests and applications.
• Ensure credits are obtained and follow up with conference organizers.
• Manage office mail and phone calls.
• Help with legal tasks, order small equipment, and fix minor tech issues.
• Keep the office clean and generate retainer letters.
• Assist with writing checks and posting time entries as needed.
• Troubleshoot basic IT problems and coordinate with IT services.
• Answer IT security questions from clients.
• Manage applications for business certifications and supplier diversity with major companies.

Qualifications:

• Experience as an executive assistant or in a similar administrative role, preferably in a legal or professional setting required.
• Strong organizational and multitasking skills.
• Excellent communication skills.
• Proficiency in Microsoft Office; knowledge of legal software (e.g., PC Law) is a plus.
• Ability to work independently and handle multiple tasks in a fast-paced environment.

Experience:

• Microsoft Office: 5 years (Required)
• PCLaw: 2 years (Preferred)
• Executive Assistant: 5 years (Required)
• Law Office: 2 years (Required)