Executive Assistant Job at Tri-Pac Inc in South Bend

Executive Assistant
Tri-Pac, Inc., a contract development and manufacturing company (CDMO) specializing in liquid and aerosol filling for personal care and pharmaceutical marketers, is seeking an experienced Executive Assistant for immediate addition to our fast-growing team. The position is in South Bend, Indiana.
Executive Administrative Assistant Duties

• Handle all administrative tasks associated with the Senior Management
• Manage high volume email and prioritize items that require immediate attention.
• Review and prepare all matters that require Directors' review and approval.
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
• Compile, transcribe, and distribute minutes of meetings.
• Create complex and detailed reports ensuring accuracy.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
• Prioritize incoming issues while maintaining strict confidentiality.
• Perform general office systems such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Ensure information is available to support decision making.
• Develop and maintain strong working relationships with internal and external stakeholders.
• Greet visitors and determine whether they should be given access to specific individuals.
• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Special projects
• Other duties as assigned.

• Bachelor’s degree required in Business Administration, Accounting or Science
• Master’s degree preferred in Science, Math or relevant.
• 7 years of executive administrative experience in a corporate environment
• Must have experience supporting the senior leadership team.
• Ability to work independently or as part of a team with minimal supervision.
• Must be able to work in a fast-paced dynamic environment.
• Excellent organizational and interpersonal skills
• Excellent time management skills and ability to prioritize multiple projects.
• Proficient in Microsoft Office and SAP system.

Competitive Salary/ Pay & Packages, Vacations, Insurance, 401K, Life Insurance, Disability (Long term/ Short term) and Continuous Training. Work where you are HAPPY! Tri-Pac, Inc. also recognizes the importance of continuing education and offers Education Assistance to our employees to encourage continued personal development and growth.

www.tri-pac.us

Thank you for your interest and consideration of a career with Tri-Pac, Inc.

Tri-Pac, Inc. is an Equal Employment Opportunity / Affirmative Action Employer

To Staffing & Recruitment Agencies: Our Company does not accept unsolicited CV's or applications from agencies. We are not responsible for any fees related to unsolicited CV's or applications and explicitly reserve its right to contact candidates presented in such unsolicited CV or application.

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