PrideStaff is hiring: Executive Assistant in Livermore

PrideStaff Financial is looking for an experienced Executive Assistant to a bank CEO to work for a local Credit Union company in Livermore, CA! This company offers competitive benefits including 401k, medical, dental, and more!

Call us TODAY: 925-275-0499

Job Overview:
We seek a highly organized, proactive, and professional Executive Assistant to support the CEO in managing daily operations and strategic initiatives. This role requires exceptional organizational skills, discretion, and the ability to handle high-pressure situations while maintaining attention to detail.

As the right-hand to the CEO, you will play a pivotal role in ensuring the executive office runs smoothly, enabling the CEO to focus on driving the bank's vision and strategic goals. Prioritizing tasks and managing tight deadlines is a must!

Key Responsibilities:

Administrative Support

• Proficient in following up on CEO emails, managing Outlook calendars, organizing meetings, taking minutes, and organizing through Asana.
• Prepare and review correspondence, proofreading, reports, presentations for board meetings, and other documents.
• Screen and direct communications (emails, calls, etc.) on behalf of the CEO.
• Coordinate and manage board meetings, including agenda preparation, minute-taking, and follow-ups.
• Create board packets and meet tight deadlines.
• Assist with holiday wrapping, organizing, and wrapping gifts.

Operational Support

• Act as the main point of contact between the CEO and internal/external stakeholders.
• Research and compile information for projects, presentations, and decision-making.
• Track key deadlines, deliverables, and follow-ups for the CEO.
• Oversee confidential and sensitive information with discretion and professionalism.

Strategic Involvement

• Support the CEO in strategic initiatives, including drafting proposals, reports, and presentations.
• Assist in tracking the progress of business objectives and KPIs.
• Anticipate the needs of the CEO and provide solutions proactively.

Relationship Management

• Foster positive relationships with clients, board members, and stakeholders on behalf of the CEO.
• Represent the CEO's office professionally in all interactions.

Qualifications and Skills:

Education & Experience

• Bachelor's degree in Business Administration, Finance, or related field (preferred).
• Proven experience as an Executive Assistant, preferably in banking, finance, or a similar industry.
• Experience working with C-suite executives and managing complex schedules.

Skills & Competencies

• Exceptional organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other collaboration tools like Asana.
• Strong attention to detail and ability to handle multiple tasks simultaneously.
• High level of discretion and ability to maintain confidentiality.
• Strong problem-solving and decision-making abilities.
• Ability to work independently and adapt to changing priorities.

Why Join Us?

• Opportunity to work closely with the CEO of a leading financial institution through PrideStaff Financial.
• Exposure to strategic decision-making and high-level operations.
• A supportive and inclusive workplace culture.
• Competitive compensation and benefits package.

Compensation / Pay Rate (Up to): $25.00 - $26.00 Per Hour