Blue Chicken Realty
Executive Assistant Job at Blue Chicken Realty in Ft Mitchell
Blue Chicken Realty, Ft Mitchell, KY, United States, 41017
Description
Blue Chicken Realty is seeking a highly organized and proactive part time Executive Assistant to support our CEO in managing operations, enhancing productivity, and ensuring seamless daily workflow. This hybrid, part-time role offers the opportunity to work closely with a high-level executive in a fast-paced and innovative real estate environment. The ideal candidate will possess exceptional organizational and communication skills, a problem-solving mindset, and a strong ability to prioritize and execute tasks effectively.
Responsibilities
Executive Support:
•Act as the primary gatekeeper, managing the CEO's calendar and scheduling to ensure alignment with priorities.
•Organize and maintain the CEO's email inbox, responding promptly and managing follow-ups.
•Assist in preparing the CEO for meetings, including creating agendas, tracking outcomes, and managing follow-ups.
•Handle personal administrative tasks as needed.
•Coordinate and manage travel plans, ensuring a streamlined and low-resistance experience.
•Provide support with personal tasks as they arise, ensuring the CEO's focus remains on key priorities.
Operations and Process Management:
•Drive the creation and optimization of processes, focusing on efficiency and organization.
•Support and mentor EAs working with other executives in the organization.
•Manage and refine standard operating procedures (SOPs) for recurring tasks.
•Coordinate bookkeeping and assist with financial tasks, such as expense tracking and reconciliation.
Bookkeeping and Financial Management:
•Maintain and reconcile financial records, including expense tracking and invoicing.
•Support bookkeeping tasks using tools like REI Simply and other financial software.
Project and Event Management:
•Lead and support special projects, ensuring deadlines and deliverables are met.
•Plan and coordinate internal meetings, team events, and minor external engagements.
Technology and Data Management:
•Implement and manage key tech tools and platforms, including REI Simply, Google Suite, and brokerage management software.
•Ensure accurate data management across databases, CRMs, and project management tools.
Expected Results
•Maintain a seamless and organized schedule for the CEO, ensuring no calendar conflicts and timely updates.
•Respond to all emails requiring the CEO's attention within 24 hours.
•Ensure all meetings have clear agendas and objectives, with no scheduling conflicts.
•Support a consistent cadence for weekly communication and follow-ups.
•Facilitate opportunities for the CEO to unplug from work after 5 PM regularly.
Qualifications
•Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting a high-level executive.
•Exceptional organizational and multitasking abilities with a keen attention to detail.
•Strong written and verbal communication skills.
•Proficiency in relevant tech tools, including Google Suite, REI Simply, Dot Loop, and brokerage management software.
•Ability to maintain confidentiality and exercise discretion in all interactions.
•A proactive, problem-solving mindset with strong decision-making skills.
Compensation and Benefits
•Schedule: 20 hours per week, hybrid setup.
•Compensation: $30,000 annually.
•Future potential for benefits as the role evolves.
Blue Chicken Realty is seeking a highly organized and proactive part time Executive Assistant to support our CEO in managing operations, enhancing productivity, and ensuring seamless daily workflow. This hybrid, part-time role offers the opportunity to work closely with a high-level executive in a fast-paced and innovative real estate environment. The ideal candidate will possess exceptional organizational and communication skills, a problem-solving mindset, and a strong ability to prioritize and execute tasks effectively.
Responsibilities
Executive Support:
•Act as the primary gatekeeper, managing the CEO's calendar and scheduling to ensure alignment with priorities.
•Organize and maintain the CEO's email inbox, responding promptly and managing follow-ups.
•Assist in preparing the CEO for meetings, including creating agendas, tracking outcomes, and managing follow-ups.
•Handle personal administrative tasks as needed.
•Coordinate and manage travel plans, ensuring a streamlined and low-resistance experience.
•Provide support with personal tasks as they arise, ensuring the CEO's focus remains on key priorities.
Operations and Process Management:
•Drive the creation and optimization of processes, focusing on efficiency and organization.
•Support and mentor EAs working with other executives in the organization.
•Manage and refine standard operating procedures (SOPs) for recurring tasks.
•Coordinate bookkeeping and assist with financial tasks, such as expense tracking and reconciliation.
Bookkeeping and Financial Management:
•Maintain and reconcile financial records, including expense tracking and invoicing.
•Support bookkeeping tasks using tools like REI Simply and other financial software.
Project and Event Management:
•Lead and support special projects, ensuring deadlines and deliverables are met.
•Plan and coordinate internal meetings, team events, and minor external engagements.
Technology and Data Management:
•Implement and manage key tech tools and platforms, including REI Simply, Google Suite, and brokerage management software.
•Ensure accurate data management across databases, CRMs, and project management tools.
Expected Results
•Maintain a seamless and organized schedule for the CEO, ensuring no calendar conflicts and timely updates.
•Respond to all emails requiring the CEO's attention within 24 hours.
•Ensure all meetings have clear agendas and objectives, with no scheduling conflicts.
•Support a consistent cadence for weekly communication and follow-ups.
•Facilitate opportunities for the CEO to unplug from work after 5 PM regularly.
Qualifications
•Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting a high-level executive.
•Exceptional organizational and multitasking abilities with a keen attention to detail.
•Strong written and verbal communication skills.
•Proficiency in relevant tech tools, including Google Suite, REI Simply, Dot Loop, and brokerage management software.
•Ability to maintain confidentiality and exercise discretion in all interactions.
•A proactive, problem-solving mindset with strong decision-making skills.
Compensation and Benefits
•Schedule: 20 hours per week, hybrid setup.
•Compensation: $30,000 annually.
•Future potential for benefits as the role evolves.