Executive Assistant Job at Sonic Healthcare USA in Indianapolis

Job Functions, Duties, Responsibilities and Position Qualifications:

Reporting directly to the Medical Director, the Executive Assistant provides executive support to the Medical Director and VP Operations (the Executives). The Executive Assistant also serves as a liaison to Leadership and senior management teams; organizes and coordinates executive outreach and external relations efforts, and leads/oversees special projects.

Duties/Responsibilities:

* Work directly with the Executives to support all aspects of their daily work routine

* Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.

* Sustain a daily calendar of meetings and events.

* Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

* Draft and prepare correspondence for internal announcements, client communications, and organizations that the executive is involved with.

* Be responsive to emails/texts/phone calls, with contact outside normal business hours.

* Serves as the executive proxy in meetings and committees as needed, using discretion, confidentiality, and good judgment.

* Represent the company and the Executives in a positive light through great follow-through skills and sound judgment.

* Conserve the Executives' time by reading, researching, collecting and analyzing information as needed, in advance.

* Serve as a liaison between the Executives, and staff and the public. This includes managing the Executives' email and phone calls, answering a variety of questions with tact and diplomacy, taking messages, and triaging calls and emails appropriately for resolution.

* Coordinate work with other company staff as needed; play a key role in the coordination of staff efforts both within and outside the Division.

* Lead, provide coordination, monitor, and communicate the status of projects and programs.

* Determine priority of matters of attention for the Executives; redirect matters to staff to handle, or handle matters personally, as appropriate.

* Routinely perform a wide variety of support duties.

* Attend meetings and take notes as requested; prepare the initial draft of minutes and summaries.

* Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Required Skills/Abilities:

* Excellent verbal and written communication skills.

* Must be a quick learner who is self-directed and self-motivated.

* Strong critical thinking and problem solving skills.

* Extremely organized with great attention to detail.

* Proficient in Microsoft Office Suite, Google Workplace or related software program.

* Ability to adapt to change.

* Ability to negotiate and settle differences quickly and peacefully.

* Ability to act as a team player.

* Flexible hours as dictated by the needs of business for projects and meetings.

* Ability to travel to include occasional overnight or multi-day trips as needed to support the needs of the business.

Education and Experience:

* Bachelors degree in Medical System, Histology, Information Technology, Business, or related field required.

* At least five years of related experience.

Scheduled Weekly Hours:

40

Work Shift:

Job Category:

Administration

Company:

Pathology Watch Inc.

Sonic Healthcare USA is an equal opportunity employer that celebrates diversity and is committed to an inclusive workplace for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, age, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.