Executive Assistant Job at JobTracks, Inc. in Rockville

About the Position

The Executive Assistant to the President/CEO provides executive, administrative, and development support to the President and Board of Directors in carrying out the following objectives of the credit union:

Executive Support

• Completing a broad variety of administrative tasks for the President/CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries, agendas, and compiling documents for travel-related meetings.


• Working closely and effectively with the President/CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.


• Planning, coordinating and ensuring the President/CEO 's schedule is followed and respected. Provides "gatekeeper " and "gateway " role, creating win-win situations for direct access to the President/CEO 's time and office.


• Providing a bridge for smooth communication between the President/CEO 's office and internal departments demonstrating leadership to maintain credibility, trust and support with senior management team.


• Providing leadership to build relationships crucial to the success of the organization, and managing a variety of special projects for the President/CEO, some of which may have organizational impact.


• Prioritizing conflicting needs, handling matters expeditiously, proactively, and following-through on projects to successful completion, often with deadlines.

Board Support and Liaison

• Serves as the President's administrative liaison to the Board of Directors.


• Coordinating monthly meetings and ordering lunches. Providing meeting notification and securing a quorum.


• Attending meetings and taking minutes for various monthly meetings with the board and executive team ensuring completion, accuracy and prepared within a three days turn-around time


• Adhering to compliance with applicable rules and regulations set in bylaws regarding board and board meeting matters, including advance distribution of materials before meetings.


• Maintaining volunteer contact information and coordinating and maintaining conference arrangements and educational opportunities for the President and Board of Directors including travel arrangements, lodging, and meal planning as needed.


• Coordinating and attending regularly scheduled events and annual meetings.


• Maintaining discretion and confidentiality in relationships with all board members.


• Performing other duties as needed or assigned by the VP of Human Resources, SVP of Administration, and/or President/CEO.

Our ideal candidate will be enthusiastic and positive about their role in our Credit Union's success. We are looking for candidates with at least three to five years of similar experience as an administrative and/or executive assistant. The ideal candidate will have strong communication skills (written and verbal), top tier organizational skills and ability to multi-task, problem solving skills, and adaptability. Additionally, our preferred candidate will understand the importance of confidentiality and discretion, requiring diplomacy and tact in communication. The most qualified candidates will be proactive and productive in their efforts to support the Executives and Board of directors.

The job posting highlights the most critical responsibilities and requirements of the job. It's not all-inclusive. There may be additional duties, responsibilities, and qualifications for this job.

Top benefits or perks:

Joining our credit union comes with perks to support you in your personal and professional journey. We provide employees with a generous benefits package including:

• Employer paid (99.9%) health insurance premium for single and family coverage (HMO Plan)


• Fully funded deductible (HMO Plan)


• 401k employer matching contribution


• Income protection with life insurance, short and long-term disability


• Paid time off, holiday leave & birthday leave


• Educational assistance


• Commuter benefits program and more!