Executive Assistant Job at STEM School Highlands Ranch in Littleton

About STEM School Highlands Ranch:

At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 free Charter School in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us on our goal to redefine limits and unleash potential.

Our Commitment to Diversity:

STEM School Highlands Ranch is dedicated to providing equal opportunities to all individuals, regardless of race, color, national origin, age, sex, genetic information, religion, pregnancy, disability, sexual orientation, veteran status, or any other protected status. We strive to maintain a work environment free from unlawful harassment and discrimination.

Our Core Beliefs:

1. Create an environment of respect and success.
2. Nurture unlimited human potential.
3. Leverage the power of collaboration.
4. Optimize resources.
5. Impact the world ethically and positively.
6. Reinvent and adapt.

What We Expect:

At STEM School Highlands Ranch, we expect our team members to be agile learners who design thoughtful and engaging initiatives that ensure maximum impact and engagement.

What You Can Expect:

You will join a community of committed professionals who engage in constant collaboration and innovation to nurture unlimited potential for both students and staff.

Benefits:

STEM School Highlands Ranch offers a comprehensive benefits package, including:

• Employer-paid health, dental, and vision insurance (available on the 1st of the following month).
• Short-term, long-term disability, life, and ADD insurance (available six months from hire date).
• Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado's PERA program.
• Other benefits include FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of service

About the Position:

STEM School is seeking a dedicated and highly organized Executive Assistant to support our Chief Innovation Officer. This key role requires a proactive individual who can manage a variety of administrative and strategic tasks, ensuring the CIO's time and efforts are focused on the school's mission and strategic initiatives. The Executive Assistant will serve as a critical partner in executing the school's strategic plan, supporting advancement initiatives, advancing board committee work, and managing routine executive administrative responsibilities.

Characteristics:

• Professional and Confident - Acts as an extension of the CIO who identifies opportunities and blind spots who may speak on behalf of the CIO to advance the school's mission, strategic initiatives, and organizational culture.
• Culture Creator - lives out the values of the organization and maintains a mindset where there is no task too big or too small to execute with excellence.
• Integrity - Approaches situations with a high sense of integrity and ethics.
• Initiative - Possesses self-motivation and creative problem solving skills demonstrated in consistent follow through without requiring constant oversight.
• Communicator - Consistently clear, professional, and concise writing and verbal communications skills demonstrated in emails, reports, meetings, and other correspondence.
• Organization - Exceptional ability to prioritize tasks, manage multiple projects, and meet deadlines, ensuring accuracy in scheduling, correspondence, and documentation and anticipating the needs of the executive and proactively organizing tasks, resources, and timelines.
• Flexible and Creative - Handles changes in priorities or unexpected challenges with ease and professionalism and finds solutions to problems independently, often preempting potential issues before they arise.
• Manager - Ability to oversee and coordinate initiatives, ensuring follow-through and completion.
• Stability - Handles high-pressure situations with calmness and focus while maintaining professionalism and composure, even in challenging circumstances.

Key Responsibilities:

CIO Administrative Support:

• Manage the CIO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Draft, edit, and proofread correspondence, presentations, and reports on behalf of the CIO.
• Serve as a liaison between the CIO and internal/external stakeholders.
• Handle confidential and sensitive information with the utmost discretion.

Board and Committee Support:

• Prepare and distribute agendas, minutes, and materials for board and committee meetings.
• Coordinate meeting logistics, including scheduling, venue arrangements, and technology setup.
• Maintain accurate records and ensure compliance with governance policies.

Strategic Plan Coordination:

• Assist with tracking and reporting on the implementation of the school's strategic initiatives.
• Coordinate communication and collaboration between departments to ensure alignment with strategic goals.

Advancement and Development Initiatives:

• Assist in managing work related to new schools, programs and projects
• Provide administrative support for fundraising and donor engagement activities.
• Help coordinate events, campaigns, and outreach efforts to strengthen community and stakeholder relationships.
• Maintain and update donor and partner databases as needed.

General Executive Assistant Tasks:

• Manage incoming and outgoing communications for the CIO.
• Organize and maintain physical and digital filing systems.
• Perform other duties as assigned to support the CIO and leadership team.

Brand Adherence and Marketing Oversight:

• Ensure all communications and materials align with the school's branding guidelines.
• Collaborate with marketing and communications teams to review and approve content.
• Assist in coordinating marketing campaigns and school-wide branding initiatives.
• Monitor external communications for consistency in messaging and tone.

Qualifications:

• Bachelor's degree preferred; equivalent work experience considered.
• Proven experience as an Executive Assistant or in a similar role, preferably in an educational or nonprofit setting.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of proficiency with Microsoft Office Suite, Google Workspace, and other productivity tools.
• Ability to work independently, handle multiple priorities, and meet deadlines.
• Discretion and integrity when handling sensitive information.

Schedule:

• Day shift
• Monday to Friday
• 260 Work days per school year

Work Location: In person

Job Type: Full-time

#SJ2025

This position will be open until filled, but will not be open past: December 31, 2024.

The pay range for this role is:

60,000 - 90,000 USD per year (Main)