Executive Assistant Job at New York City, NY in Jamaica

* PLEASE NOTE THAT ONLY EMPLOYEES PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE TITLE WILL BE CONSIDERED*

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Public Affairs (BPAC) manages the public information, community outreach and legislative affairs of the Agency. It is responsible for all media inquiries, environmental education, special projects and events, production of all public information, both print and electronic, and has responsibility for managing agency-wide graphic and photographic needs.

BPAC is seeking an Executive Assistant to provide specialized administrative support to the BPAC Team. Reporting to the Deputy Commissioner, the Executive Assistant performs a variety of complex and confidential administrative support duties for several members of the BPAC Senior Leadership Team. The Executive Assistant will work on assignments that are sensitive in nature and has high-level contacts inside and outside the agency and will develop, implement, and support sound internal office practices and procedures.

Tasks will include but not be limited to:

* Performs various administrative and executive support tasks while managing sensitive matters with a high level of confidentiality and discretion.

* Responsible for strategic calendar management, including scheduling meetings, coordinating recurring check-ins, updating attendees, and communicating across multiple organizations to schedule events for BPAC staff.

* Complete mileage reports, expense reimbursements, travel arrangements, and related documents for individuals and groups.

* Act as the project coordinator for team meetings, including all-staff meetings, community board meetings, Mayor's Office events, etc.

* Produce and edit internal and external correspondence and materials, as needed.

* Support Deputy Commissioner before and after key meetings with reminders about content and draft follow-up communications.

* Build meaningful and trusting relationships with agency staff, community stakeholders, public officials, etc. to facilitate positive outcomes and contribute to a high-performing collaborative culture.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Preferred Skills

* Effective, excellent, and accurate written and oral communications skills Must be able to operate in a fast-paced environment, often under short and shifting deadlines and in high-pressure situations. - Ability to utilize independent judgment in the execution of a wide range of administrative and executive support-related tasks. - Ability to be flexible and handle multiple projects at the same time. - Demonstrated ability to build strong relationships and positively interact with multidisciplinary staff, patients, and others. - Able to act independently when required and perform as a highly functional member of a team. - Proficiency in Microsoft Office Suite including Windows, Word, Excel, PowerPoint, and demonstrated ability to learn multiple applications and/or systems.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.