Executive Assistant Job at ASK Staffing in New York

"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".

Job Title: Executive Assistant

Location: New York, NY, 10285

Duration: 5-Month Contract

Pay Rate: $30 to $35 an hour on W2

Job Description:

Overview:

This assistant position is integral to supporting a dynamic and fast-paced engineering team. The role requires proactive management of schedules, meetings, and travel logistics, along with supporting the team in administrative and operational tasks. The candidate must excel at multitasking, anticipating needs, and building positive working relationships across teams.

Responsibilities:

• Proactively manage calendars across multiple time zones and accommodate urgent business needs.
• Organize meetings, book conference rooms, and manage logistics, including food and materials.

• Coordinate and perform monthly activities to include, but not limited to, consolidating organization charts, distribution lists
  and compiling information i.e., mid-year-end feedback.

• Manage the team calendar and ensure it is both up-to-date and accessible

• Provide detailed itineraries of trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses, etc.

• Arrange and manage meetings, including scheduling conference rooms, coordinating food, logistics, etc.

• Assist in tracking team expenditure and monitor T&E and budget.

• Assisting with recruitment for the team as needed which includes scheduling of interviews and associated tasks. - Assist in preparing select PowerPoint presentations

• Perform other related projects and duties as requested.

Qualification:

• Experience in an executive assistant capacity in a fast-paced environment for large global companies - Able to anticipate well, ask the right questions before problems arise, and escalate matters accordingly

• Highly proficient technical skills (Microsoft Outlook, Excel, Word, PowerPoint)

• Proficiency and experience in using macOS and Slack

• The highest degree of integrity, professionalism, diplomacy, and discretion required

• Capable of handling multiple tasks efficiently and meet tight deadlines

• Must demonstrate good judgment and decision-making capabilities

• Must be a resourceful and independent thinker

• Must be a self-starter with excellent prioritization skills

• Excellent verbal and written communication skills

• Highly developed organizational and time management skills with careful attention to detail

• Ability to prioritize and manage multiple tasks simultaneously

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.