Blue Signal Search is hiring: Executive Assistant in Scottsdale

Our client is an organization committed to creating a fostering and nurturing environment that prioritizes the well-being of its dedicated employees, ensuring its team members can carry out their critical roles with confidence and resilience. By providing a highly qualified and trauma-trained staff, our client places a strong emphasis on employee wellness and support to mitigate the effects of secondary trauma.

The Executive Assistant will serve as a critical support resource for the Executive Leadership Team, specifically the CEO and their designee. This role encompasses both administrative and board liaison responsibilities, facilitating effective communication and operational efficiency across the organization.

This Role Offers:

• Competitive salary and comprehensive health benefits.
• Professional growth opportunities and certifications.
• Manageable caseload for quality client care.
• Supportive team and Clinical Manager.
• Opportunities for personal and career development.
• Contribution to making a real difference in the community.

Focus:

• Coordinate logistics and prepare agendas for National and State Board meetings to ensure all business is conducted effectively and efficiently.
• Develop and manage the annual operating and meeting schedules, including coordinating travel, meeting venues, and negotiating related expenses.
• Serve as the primary point of contact for Board members, communicating on behalf of the Founders and Executive Vice President, and addressing matters with significant operational or strategic impact.
• Compile, secure, and maintain confidential minutes, files, and membership records for all Boards and Committees.
• Provide multifaceted administrative support to senior leaders to optimize their time and interactions.
• Manage executives' schedules, meeting preparations, follow-up tasks, and complex travel arrangements.
• Conduct research and prepare reports, charts, budgets, and presentation materials.
• Handle routine and non-routine inquiries from internal and external sources.
• Process expense reports for the executive leadership team.
• Provide coverage for the front desk receptionist during breaks and absences.

Skill Set:

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of 4 years of administrative support experience to senior leadership team with at least 3 years of experience working with nonprofit boards.
• Strong verbal and written communication skills.
• Excellent transcription and documentation abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and project coordination skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong interpersonal skills with the ability to build rapport and trust.
• Ability to work independently and collaboratively within a team.
• Commitment to embodying the organization's core values and mission.

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS