Executive Assistant Job at Hired by Matrix in New York

Required:

• Minimum of 3 years of experience in an Executive or Administrative Assistant role.
• High school diploma or GED is required.
• Bachelor's degree preferred.
• Superior oral and written Spanish communication skills.
• Being able to multi-task in a fast-paced environment.
• Experience in calendar management.
• Adaptable team player.
• Good problem-solving ability.
• Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting.
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar).
• Effective interpersonal skills and excellent telephone etiquette.
• Tact and good judgment in confidential situations and proven experience interacting with senior management.
• Ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial.

Responsibilities:

• Performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team.
• Provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
• Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role.
• Demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision.
• Need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.
• Demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision.
• Adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.

Position Type:

• Contract
• On-site