A Charter Schools, Inc. is hiring: Executive Assistant in Dallas
A Charter Schools, Inc., Dallas, TX, United States, 75201
Executive Assistant JobID: 371
Position Type:
Secretarial/Clerical/Secretary
Date Posted:
11/22/2024
Location:
A+ Charter Schools Early Education Center
Additional Information: Show/Hide
TITLE: Executive Assistant DUTY DAYS: 224 days
QUALIFICATIONS: High School diploma, some college preferred, secretarial and computer
Skills
REPORTS TO: Campus Principal
JOB GOAL: To assist the Campus Principal in creating an efficient office
PAY GRADE: Clerk Scale FLSA: Non Exempt
PERFORMANCE RESPONSIBILITIES:
* Demonstrates competence and aptitude for assigned responsibilities
* Above average proficiency in typing
* Performs assignments on own initiative
* Attends all staff meeting and takes minutes that will be typed and filed
* Attends and Serves on the Campus Improvement Committee as the secretary
* Upon request, calls for reference checks on prospective new hires
* Submits all purchase orders for the Campus Principal according to district policies
* Distributes centralized copy materials when needed
* Maintains a calendar of student activities
* Good communication skills with all of the staff on the campus, parents, and administrators
* Answers and screens the Campus Principal's phone
* Serves as office receptionist by welcoming visitors and arranging for their comfort
* Able to maintain confidentiality on all matters conducted in the Campus Principal's office
* Schedules appointments for the Campus Principal and up-dated reminders
* Demonstrates proficient computer/word processor skills
* Responsible to see that the office is run efficiently and in a business-like manner
* Maintains accurate financial records in regard to the Campus Principal's fund-raising and/or Principal's Fund
* Counts all money turned into the Principal's office, lists it on the proper form, and turns it in to the appropriate campus person in charge of deposits
* Assists the Campus Principal in assuring a smooth, efficient operation in working with students and staff
* Shares in the responsibility for the educational mission of the school
* Serves personal secretary to the principal
* Notifies and invites special guests to graduation ceremony
* Assists in supervising and training student office workers
* Maintains a regular filing system and processes incoming correspondence
* Assists in the inventorying and ordering of office supplies
* Arranges for the hospitality of visitors on parent/teacher conference days
* Works with the principal in coordinating building requisitions sent to the business office
* Assists in monitoring of budget line items as requested by the Campus Principal
* Attends any professional growth seminars that are required by the Campus Principal
* Assists the Athletic Coordinator and Vice-Principals with any other duties upon request
* Performs such other duties as assigned by the Campus Principal
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hour; occasional districtwide and statewide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress