Executive Assistant Job at Campaign Legal Center Inc in Washington

Position Summary

The Executive Assistant is a highly effective professional who manages the day-to- day activities of the President. This role is critical to the efficient functioning of our executive officer. This individual prioritizes and manages scheduling of all internal and external stakeholder meetings with the President including critical contacts with our funders, prospective donors, and partner organizations.

Key Responsibilities

• Provide day-to-day administrative support to CLC’s President.
• Manage the President’s calendars.
• Coordinate and schedule meetings with staff, donors, partners, journalists, and other strategic stakeholders, including sending calendar invitations, reserving conference rooms, A/V needs, and ensuring preparatory materials are received in advance to fully prepare the President, all in coordination with other CLC staff as appropriate.
• Serve as a liaison between the Executive Team, internal teams, and external stakeholders by providing efficient communication, relationship management skills, and demonstrating leadership to maintain credibility, trust, and support among all parties.
• Anticipate logistical issues and problem solve on behalf of the President.
• Book travel and manage travel logistics and expenses, and make meeting and restaurant arrangements
• Monitor President’s CLC email to ensure appropriate responses are made and requests properly prioritized
• Prioritize conflicting needs; handle matters independently, expeditiously, and proactively, and follow-through on projects to ensure successful completion, often with short deadlines.
• Support special projects as needed.

Typical day will include:

• Managing President’s schedule and prioritizing their time
• Monitoring and prioritizing email and request for President’s review, input, appearances
• Communicating via email and phone to a variety of internal and external contacts
• Coordinating with communications team and speech writer for President speaking engagements and social media
• Coordinating with development team for President’s development events and communications
• Coordinating with operations team on President’s involvement in Board of Trustee events, and with the Vice President of Finance and Operations on Board matters
• Serve as the gatekeeper for all President’s requests and ensure the executive office is operating smoothly

This role requires:

• Significant attention to detail
• Ability to balance competing priorities
• Flexibility to respond quickly in a dynamic work environment
• The ideal candidate will bring:
• Positive, “can do” attitude
• Proven problem-solving skills
• Interest in social enterprise/nonprofit core functions
• Strong work ethic
• Previous experience in a similar executive support function at a fast-paced organization strongly preferred
• Ability to maintain strict confidentiality and exercise discernment in managing sensitive information.
• Creativity in approaches to handling changing environments and shifting priorities.
• Ability to demonstrate diligence and exceptional organization in managing schedules, priorities, and tasks, ensuring seamless support for executive operations.

Qualifications:

• Strong interpersonal, oral, and written communication skills.
• Professionalism, discretion, and preserving confidentiality in working with highly sensitive information
• Positive attitude and collaborative working style
• Highly organized with strong attention to detail
• Ability to respond to needs quickly and efficiently
• Proactive and solutions-oriented
• Fully proficient in all Microsoft products including Word, Outlook, PowerPoint
• Ability to conduct internet research
• Bachelor’s degree required

Equal Employment Opportunity Statement

Campaign Legal Center (CLC) is an equal opportunity employer committed to maintaining a non-discriminatory work environment. CLC is proud to be an inclusive organization. It does not make hiring or advancement, or other employment decisions, based on race, national origin, color, religion, gender, sexual orientation, gender identity or expression, age, marital status,

familial status or responsibilities, personal appearance, pregnancy, political affiliation, ancestry, military or veteran status, genetic information, disability, record of arrest or conviction, or any other status protected by applicable federal, state, District of Columbia, or local law. This policy applies to all aspects of employment including, but not limited to, recruitment, selection, job assignment, compensation, promotion, termination, benefits, and training.

Disclaimer: This description is intended to provide an overview of this position and is not all inclusive. The incumbent in this position will be expected to perform other duties as required. Responsibilities may change over time. This description is provided for informational purposes only and does not form the basis of a contract.