SAFER FOUNDATION is hiring: Security Secretary in Chicago

General Summary:

Performance Results Description:

The Position is properly performed when all essential duties and responsibilities are executed by following the Safer Values.

Exceeding Expectations, Communication and Collaboration, Integrity, and Evidence Based Innovation.

Essential Duties and Responsibilities:

Stakeholder Interface and Service:

• Administer clerical support promptly and efficiently.
• Handle calls, taking messages and fielding answers to routine and non-routine questions.
• Handle confidential and non-routine information and explains policies when necessary.
• Act as a liaison with other departments and outside agencies, including high-level staff of the IDOC and Safer's Leadership Team.
• Generate and disseminate error-free reports on a monthly basis to appropriate staff.
• Work independently and within a team on special nonrecurring and ongoing projects.
• Act as project manager for special projects, at the request of the Associate Vice President.
• Provide timely assistance to Center staff when encountering Offender 360 problems such as the need to reset 'sign on codes.'
• Ensure correspondence and documents are of the highest quality and appearance.

Tracking, Document, and Reporting:

• Type and design general correspondences, memos, charts, tables, graphs, reports, and proofreads for spelling, grammar, and layout, making appropriate changes.
• Prepare, organize, and maintain ATC resident activity files, so files can be easily retrieved at all times.
• Collect and enter weekly Program Activity Reports into the appropriate database accurately and in a timely manner.
• Ensure that the Center's Local Procedures and DOC's Administrative Directives are kept current and maintained in accordance with Safer's and DOC's standards to ensure compliance.
• Update the resident's Activity Schedules in a timely manner and always keep them accessible.
• Coordinate all activities relating to the Volunteers program such as maintaining sign-in logs and files, processing check requests, etc. promptly and efficiently.
• Create and develop visual presentations utilizing desktop publishing.
• Schedule and organize meetings, travel, conferences and activities for the Program Manager and designees.
• Establish, develop, maintain, and update filing system.
• Open mail, drafting written responses or replies by phone or e-mail when necessary.
• Respond to regularly occurring requests for information.
• Prepare Purchase Orders for the purchasing of supplies and uniforms for the Program and Security Departments.
• Forward to the Program Manager and Chief of Security for approval according to established standards.

Required Knowledge, Skills, and Abilities:

• Knowledge of secretarial and office administrative procedures.
• Knowledge of use and operation of standard office equipment.
• Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software.

Education and Experience:

• Associates Degree in Secretarial Science, Business, or related discipline.
• 5 years related experience.

Licenses and or Certifications:

N/A

Safer Foundation is a drug-free workplace.

Equal Opportunity Employer/Affirmative Action/Minorities/Females/Veterans

www.saferfoundation.org

No Phone Calls Please