Executive Secretary Job at NYC Health Hospitals in New York

NYC Health + Hospitals/Metropolitan is the community hospital of choice for residents of East Harlem, northern Manhattan, and neighboring communities. The hospital provides culturally-sensitive care in a welcoming and hospitable setting, emphasizing primary care medicine and utilizing the latest advances in medical science. Metropolitan delivers high quality health services with compassion, dignity, and respect to all, without exception. Since its founding in 1875, the hospital has been affiliated with New York Medical College, representing the oldest partnership between a hospital and a private medical school in the United States. Metropolitan is a part of the NYC Health + Hospitals, the largest municipal hospital and health care system in the country. At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons. Work Shifts 9:00 A.M - 5:00 P.M Job Description PURPOSE OF POSITION Under direction, with moderate latitude for initiative and exercise of judgment, performs confidential and difficult work involving dictation, transcription, preparation of correspondence, handling of telephone calls, arrangement of appointments, maintenance of files and office routines and procedures. Responsible to an Officer of the Corporation, Executive Director, Deputy Executive Director or Senior Executive staff members at Central Office. May perform designated administrative assignments within prescribed limits related to the functions and authorities of the Executive Officer SUMMARY OF DUTIESAND RESPONSIBILITIES Takes dictation of confidential and/or complex nature, transcribes, uses shorthand or transcribing machine (e.g. correspondence, detailed reports and technical matters). Prepares agenda, assembles materials, makes necessary arrangements to record proceedings of meetings and conferences. Makes confidential contracts and attends to other confidential matters. Assists Executives, Officers and Administrators with preparation of records and data and maintains confidential files. Prepares and edits correspondence and reports and may compose own correspondence for Executives and Officers. Answers and screens telephone call, receives callers and visitors, keeps schedules of appointments and makes reservations. Keeps the Executive informed of pending matters and appointments. Prepares replies to correspondence and initiates action on matters other than those specifically requiring the attention of the Executive. Participates in training programs to acquire knowledge of hospital operations. Minimum Qualifications 1. a. High School Diploma or equivalent, and four years of clerical experience including two years as a stenographic secretary; or, b. A Baccalaureate Degree from an accredited college or university or, c. An Associate Degree with specialization in Secretarial Science and three years of clerical experience, one year of which shall have been as a stenographic secretary. 2. The ability to take dictation accurately, rapidly and to transcribe. Ability to exercise discretion and diplomacy in all internal and external contact relationships and to exercise initiative in the preparation of routine correspondence, in handling administrative details and to maintain confidentiality of all executive and Corporate matters. 3. High level verbal, written and secretarial skills and knowledge required; or, 4. A satisfactory combination of education, training and experience. NYC Health and Hospitals offers a competitive benefits package that includes: Comprehensive Health Benefits for employees hired to work 20+ hrs. per week Retirement Savings and Pension Plans Loan Forgiveness Programs for eligible employees Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts College tuition discounts and professional development opportunities Multiple employee discounts programs