Litigation Secretary Job at Hinshaw & Culbertson LLP in Los Angeles

Litigation Secretary Hinshaw & Culbertson LLP, a leading national law firm, is seeking a litigation secretary for the Los Angeles office to provide comprehensive legal and administrative support to a team of attorneys. This is a full-time employment opportunity and we offer competitive compensation and an excellent benefits package. Position Summary: The ideal candidate will have experience in civil defense/civil litigation, including trials, and will also have demonstrated excellence in dependability, proactivity, and the ability to work independently and within a team. Experience with/knowledge of insurance defense and toxic torts is a plus, but not a requirement. Duties and Responsibilities: Prepares, edits, files, and may compose legal documents, including but not limited to letters, memoranda, pleadings, motions, discovery, agreements, subpoenas, and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Updates and maintains databases that include e-mail lists, iCreate info, and client matter lists. Reviews and processes all incoming mail. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic reviews of files for possible closure/off-site storage. Greets clients and visitors. Interacts with clients, counsel, court personnel, and others. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of the attorney-client relationship. Maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries, and docketing personnel to ensure accuracy of the calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc. Other related duties and special projects as assigned. Qualifications and Prior Experience: High School diploma or equivalent required. Minimum of five years of legal secretarial experience is required; civil defense preferred. Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints. Knowledge and application of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements, and practices (including trial, mediation, and arbitration). Knowledge of or ability to learn office procedures, rules, and regulations. Demonstrated proficiency in computer programs and relevant software applications including Outlook, Word, Excel, iManage, Chrome River, InTapp, and Adobe. Knowledge of CompuLaw and BigHand Now preferred. Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations, and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time-sensitive situations; proofread and perform editing of routine and complex documents; transcribe legal documents, correspondence, and reports from written drafts or dictation at a level of 65 wpm; organize, solve problems, and work well within a team environment; incur overtime in order to perform the essential duties of the position; may require irregular hours from time to time. Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management, and staff. We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off, and opportunities for professional development. As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status, or any factor prohibited by law. #J-18808-Ljbffr