Graham
Secretary II Job at Graham in Washington
Graham, Washington, DC, United States, 20022
JOB DESCRIPTION
Position: Secretary II
Status: Full-Time Hourly (4hours)
Location: Washington, DC
Hours: 5 days per week, from 8am-5pm (1-hour lunch)
*Strong English skills and telephone etiquette, with strong written and verbal communication*
ABOUT THE ORGANIZATION:
Welcoming and pleasant government office environment with positive coworkers and supervisors. Located in metro accessible DC, this is an excellent human resources job opportunity. If you are a dependable, hard-working, trainable individual who is a team player with a good attitude, we encourage you to apply for this role within a highly reputable office that serves an important function in the federal government.
COMPENSATION & BENEFITS:
Organizational structure is complex and is divided into subordinate groups that usually differ from each other as to subject matter, function, etc. Supervisor usually directs staff through intermediate supervisors. Internal procedures and administrative controls are formal. An entire organization (e.g., division, subsidiary, or parent organization) may contain a variety of subordinate groups that meet the level II definition. Handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Supervisor may assist secretary with special assignments. Duties include or are comparable to the following: Screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor's name. Schedule tentative appointments without prior clearance, make arrangements for conferences and meetings and assemble established background materials as directed. May attend meetings and record and report on the proceedings. Review outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assure that proper clearances have been obtained, when needed. Collect information from the files or staff for routine inquiries on office program(s) or periodic reports, and refer non-routine requests to supervisor or staff. Explain to subordinate staff supervisor's requirements concerning office procedures, coordinate personnel and administrative forms for the office and forwards for processing. Qualifications commensurate with ssociates degree (or equivalent), and approximately 5 or more years related experience.
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.
Position: Secretary II
Status: Full-Time Hourly (4hours)
Location: Washington, DC
Hours: 5 days per week, from 8am-5pm (1-hour lunch)
*Strong English skills and telephone etiquette, with strong written and verbal communication*
ABOUT THE ORGANIZATION:
Welcoming and pleasant government office environment with positive coworkers and supervisors. Located in metro accessible DC, this is an excellent human resources job opportunity. If you are a dependable, hard-working, trainable individual who is a team player with a good attitude, we encourage you to apply for this role within a highly reputable office that serves an important function in the federal government.
COMPENSATION & BENEFITS:
- Long-term full-time job opportunity in a highly reputable office
- 11 Paid Federal Holidays
- Paid Sick Time
- Paid Vacation
- Free FinFit Financial Wellness Benefit
- Free Personal Financial Training Library Benefit
- Shopping Discount Program, Workplace Advantage
- Employee Assistance Program
- Counseling
- Legal & Financial Consultations
- Pharmacy Discount Card
Organizational structure is complex and is divided into subordinate groups that usually differ from each other as to subject matter, function, etc. Supervisor usually directs staff through intermediate supervisors. Internal procedures and administrative controls are formal. An entire organization (e.g., division, subsidiary, or parent organization) may contain a variety of subordinate groups that meet the level II definition. Handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Supervisor may assist secretary with special assignments. Duties include or are comparable to the following: Screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which requests should be handled by the supervisor, appropriate staff member or other offices, prepare and sign routine non-technical correspondence in own or supervisor's name. Schedule tentative appointments without prior clearance, make arrangements for conferences and meetings and assemble established background materials as directed. May attend meetings and record and report on the proceedings. Review outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures; assure that proper clearances have been obtained, when needed. Collect information from the files or staff for routine inquiries on office program(s) or periodic reports, and refer non-routine requests to supervisor or staff. Explain to subordinate staff supervisor's requirements concerning office procedures, coordinate personnel and administrative forms for the office and forwards for processing. Qualifications commensurate with ssociates degree (or equivalent), and approximately 5 or more years related experience.
- Skill in greeting and interacting with people in a courteous and tactful manner.
- Skill in operating computers and printers to produce a wide range of documents.
- Strong English communication skills, both written and verbal.
- Friendly and personable with excellent telephone etiquette.
- This position routinely utilizes standard office equipment such as laptops, computers, phones, photocopiers, and filing cabinets, in a home office as well as an in-person office environment.
- Ability to lift/move up to 20 pounds
- This position is generally performed in a professional office setting; 70% sitting, 20% standing, and 10% walking.
- The physical requirements described are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with a qualifying disability to perform the essential functions.
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.