Palo Alto Unified School District
Substitute Secretary Job at Palo Alto Unified School District in Palo Alto
Palo Alto Unified School District, Palo Alto, CA, United States, 94306
Job Summary
RESPONSIBILITIES:
Under direction, to serve as secretary to an administrative official usually at the coordinator level, relieving him/her of clerical and routine administrative details; to perform work of above-average difficulty requiring a high level of initiative, judgment, and organizational ability.
Specific Duties Include:
• Compose correspondence and memos from brief verbal instructions or notes;
• May take dictation that includes a substantial amount of technical terminology exercising judgment in taking verbatim minutes;
• Conduct continuing correspondence or telephone communications independently on procedural or informational matters without review by supervisor;
• Work with the public answering questions involving and understanding of policies, procedures and regulations;
• Act as receptionist, making appointments, arranging group meetings, and transmitting confidential or controversial information;
• Manage many of the details of the office including making decisions based on established policy and procedure;
• Compile reports from a wide variety of sources, and transmit to other offices or agencies;
• Type/keyboard difficult financial and statistical reports, budgets, contracts, etc.;
• Keep detailed and accurate record of budget expenditures involving a variety of departmental budgets and produces periodic summary statements of individual accounts;
• Converse with and furnish information to principals, consultants, coordinators, directors, assistant superintendents, and other personnel throughout the district at all levels and with the public in general;
• Maintain security of confidential information.
Requirements / Qualifications
RESPONSIBILITIES:
Under direction, to serve as secretary to an administrative official usually at the coordinator level, relieving him/her of clerical and routine administrative details; to perform work of above-average difficulty requiring a high level of initiative, judgment, and organizational ability.
Specific Duties Include:
• Compose correspondence and memos from brief verbal instructions or notes;
• May take dictation that includes a substantial amount of technical terminology exercising judgment in taking verbatim minutes;
• Conduct continuing correspondence or telephone communications independently on procedural or informational matters without review by supervisor;
• Work with the public answering questions involving and understanding of policies, procedures and regulations;
• Act as receptionist, making appointments, arranging group meetings, and transmitting confidential or controversial information;
• Manage many of the details of the office including making decisions based on established policy and procedure;
• Compile reports from a wide variety of sources, and transmit to other offices or agencies;
• Type/keyboard difficult financial and statistical reports, budgets, contracts, etc.;
• Keep detailed and accurate record of budget expenditures involving a variety of departmental budgets and produces periodic summary statements of individual accounts;
• Converse with and furnish information to principals, consultants, coordinators, directors, assistant superintendents, and other personnel throughout the district at all levels and with the public in general;
• Maintain security of confidential information.
Requirements / Qualifications