Secretary II Job at Patriot Enterprises LLC in Kitsap County

We are seeking a detail-oriented and organized Secretary II to join our team. The ideal candidate will independently carry out recurring office procedures, selecting guidelines or references appropriate to specific tasks. New assignments will include clear instructions, and completed work will be reviewed for accuracy. This candidate handles differing situations, problems, and deviations in the work of the office according to the government's general instructions, priorities, duties, policies, and program goals.

Key Responsibilities:

Respond to routine telephone requests with standard answers and refer calls and visitors to appropriate staff.

Manage incoming and outgoing mail, ensuring timely staff responses; may send form letters as needed.

Answer telephones, manage calendars, and arrange meeting rooms.

Review materials for government approval to ensure typographical accuracy and proper formatting.

Maintain internal reports such as time and leave records, office equipment listings, correspondence controls, and training plans.

Requisition supplies, printing, maintenance, and other services.

Prepare correspondence following the Navy Correspondence Manual and local directives and instructions.

Take and transcribe dictation accurately.

Establish and maintain office files.

Screens incoming correspondence and other tasks and responds to requests for information concerning office procedures.

Makes arrangements for conferences and meetings and assembles established background materials, as directed. May attend meetings and record and report on the proceedings;

Reviews correspondence for consistency and conformance with the Navy Correspondence Manual and local directives and instructions; assures that proper clearances have been obtained, when needed;

Collects information from the files or staff for routine inquiries on office program(s) or periodic reports. Refers non-routine requests to contractor lead;

Explains to Secretary I requirements concerning office procedures. Coordinates personnel and administrative forms for the office and forwards for processing.

Required Skills:

Proficiency in Microsoft Office products, including but not limited to Excel, Access, PowerPoint, Visio, Word, Outlook, SharePoint, and Teams.

Strong organizational skills and attention to detail.

Excellent verbal and written communication skills.

Requirements:

Must be able to carry out tasks independently and handle recurring procedures with minimal supervision.

Ability to work effectively in a structured environment and meet deadlines.

Why Join Us?

This is an opportunity to work in a supportive environment where your administrative expertise will make a meaningful impact.

Apply today to bring your organizational talents to our team!