Secretary (OA) Job at MSCCN in Tucson

Summary This position at the full performance level serves as the Secretary to, and reports directly to, the Chief, Mental Health Service (MHS), Southern Arizona VA Health Care System (SAVAHCS). This position is to provide secretarial, reception and clerical support within the Office of, and directly to, the Chief of MHS; may provide some degree of secretarial support to the Assistant Chief of MHS and may accept limited assignments or direction from the Administrative Officer, when necessary. Responsibilities Duties include but are not limited to the following: Coordinate the preparation, data gathering for reports and formal responses to requests for data. Utilize office filing system and VA reference manuals as needed. Develop method/procedure for organizing/maintaining communications, studies, and reports as required. Create/maintain an extensive file system in accordance with clinical policy. Screen visitors and telephone calls for management as required. Determine the nature of telephone call/visitor and take proper action. Receive, review and direct incoming mail as necessary. Compose correspondence for signature insuring correctness, proper format and information copies as required. Possess functional knowledge of word processing programs, spreadsheets and database management programs, electronic mail, electronic calendar scheduling, etc. Transmit, receive, and acknowledge electronic mail and messages as required. Print daily schedules for conference room as required. Utilize office automation to create, copy, edit, e.g., make insertions or move material from one place to another; store; retrieve, and print a variety of standardized documents using glossary of prerecorded formats, form letters, standard paragraphs, and mailing list. Preferred Experience: At least (2) years of administrative/secretarial experience. Work Schedule: Monday - Friday, 7:30 a.m. - 4:00 p.m. OR 8:00 a.m. - 4:30 p.m. Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD12531O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See 'Additional Information' below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/30/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: utilize medical terminology, automation software (examples; medical software and Excel, spreadsheets and databases); and provide receptionist/clerical support work. You will be rated on the following Competencies for this position: You will be rated on the following Competencies for this position: Administration and Management Clerical Computer Skills Customer Service (Clerical/Technical) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, requiring frequent sitting, occasional walking, standing, bending, and carrying light items, such as books, papers, and files. Long periods of typing will be required, but no special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education There is no educational substitution at this grade level. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.