Legal Secretary Job at Turn2Partners in Washington

Overview

Our client is seeking to add a Legal Secretary / Client Coordinator to their dynamic team in Washington, D.C..

Key Responsibilities:

• Provide comprehensive administrative and secretarial support to a legal team of six or more attorneys, ensuring smooth operations and top-tier service for internal teams, clients, and stakeholders.
• During the summer months, assist with Summit meetings and client site visits, handling an increased volume of expense reimbursements and related tasks.
• Support attorneys with client-facing tasks, including phone support, document preparation, matter initiation, client intake, time entry, and billing.
• Effectively manage workload by proactively communicating with attorneys, seeking guidance when needed, and ensuring tasks are completed on time and meet quality standards.
• Prepare and process mailings, internal paperwork, and forms such as expense reimbursements and courier vouchers.
• Organize and coordinate meetings and events, arrange travel, book conference rooms, and order catering as required. Serve as the primary point of contact for guests on behalf of attorneys.
• Proofread, edit, and manage legal documents, including redlines and tables of contents.
• Provide flexible support, including relief for reception duties and backup administrative assistance to other teams as needed.
• Adhere to firm policies and procedures, assisting with the onboarding of new staff members.

Must-Have Qualifications:

• 3-5 years of relevant experience, with a strong understanding of client billing cycles, time entry, and relevant programs.
• Ability to multitask and thrive under pressure, managing a high volume of emails per day while working on multiple cases simultaneously.
• Proficiency in Microsoft Office Suite, including Excel (essential for billing). Experience with MS Suite Tracker and Planner is beneficial.
• Experience with attorney time entry and Adobe is essential.

Essential Skills:

• Excellent Communication: Strong verbal and written communication skills are a must, particularly when interacting with high-profile clients.
• Proactive Approach: Ability to identify gaps and actively seek missing information when supporting attorneys.
• Tech-Savvy and Organized: Comfortable with technology and highly organized, especially in managing heavy documentation, including both physical and electronic filing systems.
• Collaborative Team Player: Ability to work well within a fast-paced team environment, maintaining professionalism even under pressure.
• Adaptable and Friendly: Must be adaptable to changing priorities, with a friendly, professional demeanor. Willing to go the extra mile to meet the team’s needs.
• Effective Prioritization: Must excel at managing multiple tasks and competing priorities, remaining calm under pressure and staying organized while handling a high volume of tasks.