Community Roots Academy is hiring: School Secretary in Laguna Niguel

Work Year: 10.5 months / Aug - June

Hours: full-time, non-exempt

Job Description

Under the direction of the Office Manager, performs highly complex and confidential administrative functions to relieve the administrator of a wide variety of routine administrative and office duties; responsible for broad functions that are distinguished by the complex nature of assigned duties, public contact, and multiple task management; thoroughly familiar with program procedures, expected to exercise a high degree of initiative and independent judgment in solving problems; expected to exercise confidentiality in all situations.

Knowledge of

• Correct English usage, spelling, grammar, punctuation, and correct document formatting and conventions.
• Strong writing skills.
• Current computer applications in word processing, presentation preparation, spreadsheet/database, and Internet access/research.
• Modern office organization, procedures, and practices.
• School policies, rules and regulations applicable to the school.
• Business letter writing and basic report preparation.
• Principles and procedures of record keeping.
• Receptionist and telephone techniques.

Responsibilities & Duties

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Essential functions include but are not limited to the following:

• Organizes and expedites the flow of work
• Supports administrators by preparing data and documents related to negotiations.
• Performs a wide variety of skilled secretarial and clerical works, including typing, proofreading, filing, checking, and recording information. Establishes and maintains record systems and files.
• Communicates with a wide variety of staff and community members.
• Arranges and schedules meetings, appointments, and interviews.
• Screens calls and visitors; screens incoming correspondence routed to administrator for priority and background information.
• Produces and maintains a heavy volume of complex and confidential reports. Compiles reports, handbooks, and special projects from a variety of sources.
• May attend negotiations related strategy meetings, Cabinet meetings, and Board meetings.
• May be asked to compile notes from negotiations strategy meetings and/or negotiations.
• Independently composes correspondence, answers inquiries, and supplies information on a wide range of technical and program matters for administrators, teachers, staff, and the public.
• Performs specialized secretarial duties designed to relieve administrators of clerical detail.
• Performs other duties as assigned.

Ability to

• Operate a telephone system
• Perform basic clerical duties
• Multitask
• Provide information to callers and visitors
• Type at a net corrected speed of 45 words per minute
• Understand and carry out oral and written directions
• Deal with stressful situations in a calm and professional manner
• Develop and maintain cooperative working relationships with those contacted during the course of work
• Communicate effectively both orally and in writing
• Operate a variety of office equipment
• Utilize interpersonal skills using tact, patience and courtesy

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly required to sit, stand, twist, turn, bend, walk, talk, hear, and reach with hands and arms.
• Regularly required to possess dexterity of hand and fingers, kneel, bend at the waist, sit on the floor, climb stairs, and reach overhead, above the shoulders and horizontally to perform assigned duties; lift light objects.
• Regularly required to speak in audible tones so that others may understand clearly.
• Occasionally required to lift and/or move up to 20 pounds.
• Ability to read printed matter and computer screens

Qualifications

Experience:

• One year of clerical experience
• Working with general public

Education:

• Completion of high school or equivalent