Abacus Service Corporation is hiring: Executive Secretary Advanced in Lansing

Job Description:

Job title: Executive Secretary Advanced

Positions Needed: 1
Job Location: 608 W. Allegan 4 th floor, Lansing Mi 48909
Work schedule : Part time - 20-25 hours a week
Job length: 3 months - 352 hours
SSN Need: Yes

Job duties :

• Secretarial Assignments support the on-going operations of an office. These assignments may include such duties as scheduling meetings; preparing and maintaining office records, reports, and correspondence as directed.
• Skilled typing and the ability to use word processors and related software applications to produce letters, memoranda, brochures, charts, graphs, forms, and other material.
• Must have knowledge of software programs such as Microsoft Word, WordPerfect, Excel, and Power Point, or knowledge of current computer environments. (i.e Windows, etc.)
• Proofread for errors, making corrections as necessary.
• Sort, batch, route and/or code mail and other documents
• Update manuals and other references.
• Secretarial assignments support the on-going operations of an office. These assignments may include such duties as scheduling meetings; preparing and maintaining office records, reports, and correspondence as directed.
• Skilled typing and the ability to use word processors and related software applications to produce letters, memoranda, brochures, charts, graphs, forms, and other material.
• Compress, formats, prepares, and edits correspondence and reports with some latitude as to content. Proofread of errors, making corrections as necessary.
• Locates and reviews pertinent information from files, documents, newspapers other sources; and prepares a summary of content for professional(s) and/or management staff.
• Gathers data for surveys or performs research on special subjects or projects. Sort, batch, route and/or code mail and other documents.
• Update manuals and other references.
• Respond to inquiries by providing information retrieved from computer files.
• Sort, open and distribute incoming mail to staff.

Executive Secretary - Advanced

• Interacts with top state administrators, high-level executives, staff and the general public in order to represent members of policy-making boards and commissions, department directors, their deputies and their senior policy staff, and program assistants.
• The employee performs advanced secretarial assignments, functioning as a management assistant. Performs a full range of administrative and executive support duties.
• Executive secretarial assignments for professional or management staff in support of the on-going operations of the office.
• Preparing agenda and collect materials for meetings, speeches, conferences for the executive level, take minutes and keep records of proceedings as required.
• Make domestic and foreign travel arrangements; prepare itineraries; prepare and compile travel vouchers, maintain all travel records. Establish and maintain various filing and records management systems. Review, proofread, and edit documents prepared for the administrator's or executive's signature.
• Receive and screen incoming calls and visitors and make referrals to appropriate executive staff.
• Maintain executive's entire schedule, act as the final point of contact before executive meetings, monitor company budgets, and perform upper-level business diplomacy tasks.