Legal Secretary/Supervisor Job at Shasta County in Redding

THE CURRENT VACANCY IS WITHIN THE SHASTA COUNTY PUBLIC DEFENDERS OFFICE ORAL EXAM IS TENTATIVELY SCHEDULED FOR DECEMBER 2024 SEE SPECIAL REQUIREMENT SECTION REGARDING POSSESSION OF A VALID DRIVERS LICENSE RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED FINAL FILING DATE: NOVEMBER 25, 2024, AT 5:00 PM SALARY INFORMATION $3,702 - $4,725 APPROXIMATE MONTHLY* / $21.36 - $27.26 APPROXIMATE HOURLY* Please refer to the appropriate Bargaining Unit Memorandum of Understanding for potential future salary increases Please visit. ABOUT SHASTA COUNTY Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family. ABOUT THE DEPARTMENT The Shasta County Public Defender provides efficient and effective legal defense services to indigent individuals charged with crimes in felony, misdemeanor, and juvenile matters. In addition, the Office of the Shasta County Public Defender provides legal representation to indigent individuals facing conservatorship, guardianship, parental terminations, probate, and Welfare and Institutions Code Section 5150 proceedings. ABOUT THE POSITION Under general direction, to perform responsible legal secretarial, clerical, and routine administrative duties in support of an attorney with program management responsibilities, which involve active and extensive public interests and contact with other public agencies; and to perform related work as required. DISTINGUISHING CHARACTERISTICS The class of Legal Secretary is distinguished from the Administrative Secretary class series in that while the general nature of secretarial support activities are similar, an incumbent in this class works in a legal setting and is required to be fully proficient in all aspects of the mission of the office to which assigned. Legal Secretary / Supervisor has substantial supervisory responsibilities for multiple staff in addition to the usual duties. IDEAL CANDIDATE The ideal candidate is a highly motivated and adaptable professional with a proven track record of quick learning and problem-solving in fast-paced legal environments. With a solid understanding of court processes and legal procedures, this candidate demonstrates strong organizational skills, the ability to meet deadlines, and a capacity to work effectively under pressure. This individual excels at building and maintaining positive, collaborative relationships with colleagues and clients alike. As a team builder, they foster an inclusive and supportive environment where team members are encouraged to grow, thrive, and contribute to the departments success. Their leadership style is characterized by positivity, empowerment, and a commitment to holding team members accountable in a constructive manner. They lead by example, offering guidance and support while maintaining high standards of performance and professionalism. Innovative and resourceful, the ideal candidate can think outside the box to resolve issues quickly and efficiently. They are comfortable working independently but also appreciate the value of teamwork and know when to seek input from others to ensure the best outcomes. In addition, they are dedicated to continuous improvement, constantly seeking ways to streamline processes and enhance team productivity. With excellent communication skills, a proactive mindset, and a solutions-oriented approach, this candidate is a strong leader capable of managing both the technical and interpersonal aspects of a legal support team. EXAMPLES OF ESSENTIAL DUTIES Performs difficult legal secretarial and clerical duties involving the use of considerable independent judgment; may perform routine administrative duties; composes routine memor nda, contracts, resolutions, ordinances and letters; maintains Law Library; may perform legal research; prepares legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions; answers correspondence independently; maintains calendar and schedules appointments for the manager; answers the telephone and interviews callers, exercising considerable judgment in giving out information and referring to the proper person; makes travel arrangements; installs and maintains filing systems and other clerical procedures; prepares payroll and prepares a variety of bills and invoices; opens, sorts and distributes mail; operates a variety of modern office appliances and orders office supplies as necessary; assists in budget preparation and administration; prepares financial and statistical reports. In other than of a routine or clerical nature, evaluates employee performance including clarifies job expectations, assigns work, provides feedback on performance issues, counsels employees on performance, and completes and signs the annual performance evaluation; and effectively recommends personnel actions such as hiring, promotion, transfer, discipline, or adjustment of grievance. TYPICAL QUALIFICATIONS Any combination of education and experience sufficient to directly demonstrate possession and application of the following: Knowledge of: Legal terminology, forms, documents and procedures; basic organization, services, programs and functions of the legal system; forms and formatting for legal documents; style/format of business correspondence, punctuation, spelling, and general English usage; modern office practices, procedures and equipment; filing and recordkeeping methods; modern office equipment; basic elements of supervision, including instructing workers on specific tasks. Ability to: Perform difficult and responsible legal secretarial and clerical duties; organize work effectively to meet critical administrative deadlines; determine office priorities; deal with deadlines and office emergencies; interpret and apply specific policies and procedures; type at a speed of not less than 55 words per minute from clear copy on a typewriter or computer terminal; take dictation at a speed of 90 words per minute and transcribe it accurately may be required for certain positions; compose correspondence independently; establish and maintain coo