Office Assistant Job at Atrium Staffing in New York

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is a forward-thinking biopharmaceutical company dedicated to advancing the science of medicine through innovative solutions. They are looking to add an Office Assistant to their team.

Salary/Hourly Rate:

$25/hr

Position Overview:

The Office Assistant is a vital team member responsible for ensuring the smooth day-to-day operations of the office. This role involves administrative support, effective communication, and multitasking to maintain an organized and efficient workplace. The ideal candidate is proactive, detail-oriented, and possesses strong organizational and interpersonal skills. This is a temp-to-perm position.

Responsibilities of the Office Assistant:

• Administrative Support: Assist internal teams and external stakeholders with scheduling meetings and events. Manage shared calendars and coordinate travel arrangements.
• Office Management: Maintain office supplies inventory and oversee vendor relationships for equipment maintenance and contracts. Serve as the primary liaison with building management and ensure a tidy, well-maintained office environment. Manage incoming and outgoing mail, packages, and courier services.
• Event Coordination: Plan and execute internal and external events, including team gatherings, Board meetings, and advisory sessions. Coordinate with vendors for catering, venues, and other logistical needs.
• Financial and Legal Coordination: Collaborate with the Finance team to manage the office budget and support expense tracking. Work with the Legal team to assist with patent filings and on-site document storage.
• Recruitment and Communication: Support interview scheduling and related administrative tasks during recruitment. Assist with updates to the company intranet and other internal communication tools.
• Process Improvement: Identify opportunities for enhancing office processes and implement improvements as needed.

Qualifications for the Office Assistant:

• Experience: Minimum 2 - 3 years in an administrative role, with prior office management experience is preferred.
• Technical Skills: Proficiency in Microsoft Office Suite and Outlook. Familiarity with SharePoint is a plus.
• Interpersonal Skills: Strong written and verbal communication abilities, with an engaging and service-oriented approach.
• Problem-Solving: Demonstrated intellectual curiosity, innovation, and creativity in addressing challenges.
• Organizational Ability: Highly detail-oriented and capable of managing multiple time-sensitive projects effectively.
• Collaborative Nature: Ability to build trusting relationships and foster diversity and inclusion across teams.

Education Requirements:

• High school diploma is required.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).