Office Assistant Job at Tenaska in Omaha

Job Summary

Tenaska Marketing Ventures (TMV) is seeking a dedicated and highly organized Office Assistant to join our team. This position is responsible for providing comprehensive administrative support to individuals and departments within the company. This position is responsible for ensuring the smooth operation of daily activities by handling a variety of administrative tasks with precision and efficiency. Overall responsibilities include typing, copying faxing, printing, distribution of documents, maintaining and stocking supplies. The ideal candidate will thrive in a fast-paced, collaborative environment as they provide vital support to a team of high-performing professionals. The ideal candidate will be an excellent communicator, adaptable, and able to manage multiple priorities while maintaining exceptional attention to detail.

Schedule: Work hours are flexible, Monday through Friday, 20-25 hours per week, between 7:30 a.m. and 5:00 p.m.

Location: Onsite in Omaha, NE

Essential Job Functions

• Provide general administrative assistance, including copying, faxing, printing, distribution of documents and filing
• Provide phone coverage and serve as back-up to the administrative team, which could include front desk duties
• Handle company mailings including daily processing of incoming and outgoing mail and as well as overnight, certified, and package mailings
• Assist with processing expense reports
• Assist with the coordination, planning, and execution of company-sponsored meetings and events
• Distribute reports to internal stakeholders
• Update and maintain accurate employee contact information and seating chart
• Maintain paper and toner supplies for all copiers and printers
• Maintain supplies for all break rooms
• Dependable, reliable and predictable attendance is required
• Other duties as assigned

Education / Experience / Skills

Basic Requirements:

• High school diploma required
• Solid Microsoft Office skills (Outlook, PowerPoint, and Word) with intermediate working knowledge of Excel

Preferred Requirements:

• Ability to work in a multi-project environment with limited supervision
• Works well with others and has the ability to work as a member of a team
• Knowledge of grammar, punctuation, and letter composition
• High personal standards for performance and integrity
• Strong sense of confidentiality
• "Can-do attitude", willingness to jump into any size project and follow it to successful completion
• Solid organizational skills
• Flexibility to change priorities with little notice

Physical Requirements and Working Conditions:

The job will require sitting in an indoor office environment, the need to visually read various written materials including, but not limited to paper documents and computer monitors.The job may also require standing, bending, walking, lifting up to 10 lbs., carrying, pushing, pulling, climbing, kneeling, crouching, driving, and airline travel. The incumbent will have the ability to use standard office equipment such as PC, printer, telephone, calculator, and copy and fax machines.Travel required to meetings in other office buildings including local and domestic.

Tenaska is an equal opportunity employer.

Applicants must be authorized to work for any employer in the U.S.The Company is not able to take over sponsorship of an employment visa at this time for this position or commit to doing so in the future for individuals with current authorization to work via, for example, CPT or OPT, and would need sponsorship in the future.

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