Office Assistant Job at Gregor Industries Inc in Huntington Station

Salary: $20-$30hr based on expirience

Gregor Industries is a dynamic and growing commercial construction company dedicated to delivering high-quality projects on time and within budget. We thrive on teamwork and efficiency, and we are looking for a skilled Office Secretary to join our bustling office environment.

Position Summary:
We are seeking an experienced and organized Office Secretary to support our daily operations. This individual will play a critical role in ensuring smooth communication across departments, assisting with HR and administrative tasks, and maintaining efficient office workflows.

Key Responsibilities:

• Phone Management: Answer incoming calls promptly and professionally, direct messages to the appropriate departments, and assist callers with basic inquiries.
• HR Support: Assist the Human Resources department with recruiting efforts, including scheduling interviews, coordinating with candidates, and managing job postings.
• Scheduling Assistance: Help manage calendars and coordinate meetings for staff and management.
• Administrative Tasks: Perform general office duties, such as filing, organizing, and maintaining records, as well as ordering supplies when needed.
• Communication Coordination: Ensure timely and accurate communication between departments and external stakeholders.
• Other Duties: Take on additional administrative responsibilities as assigned to support the smooth operation of the office.

Qualifications:

• Proven experience as an office assistant, secretary, or similar administrative role.
• Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with scheduling tools and office equipment.
• Experience in a construction or commercial industry setting is a plus.

Why Join Gregor Industries?

• Be part of a supportive and collaborative team.
• Opportunities for professional growth within a thriving industry.