Tim Tebow Foundation

Receptionist Job at Tim Tebow Foundation in Jacksonville

Tim Tebow Foundation, Jacksonville, FL, United States, 32290

Job Description

Title: Receptionist

Job brief: The Receptionist will be a warm, joy-filled individual with a passion to use their gift of customer service to execute foundational office administration for the sake of the mission. This individual will understand the paramount importance of fundamental duties being performed consistently and with excellence as a way of supporting both the brand and infrastructure of global ministry. Personable and professional, the Receptionist will ensure external stakeholders connecting through various entry-level communications feel that they are seen and cared for while ensuring internal team members are supported and connected.

Responsibilities:

Reception

Greet visitors and establish connection to the appropriate company or individual
Attentively answers calls and provide a knowledgable response or route to appropriate party
Vigilantly return voicemails ensuring individuals receive the appropriate response to their need
Maintain a solid understanding of the mission, heart, values, and ministry focuses of the organization
Steward the opportunity to address requests and queries in a way that enhances perception of the ministry
Manage secured entry to the building and monitor security technology
Practice hospitality to waiting guests and provide office tours, as needed

Administrative Support

Provide support to HubSpot email ticketing system by assigning tickets, closing out spam, responding to general inquiry tickets, etc.
Pick up and process TTF mail
Assist with incoming and outgoing TTF packages with carriers such as UPS, Fedex and USPS
Maintain clean and organized common office areas
Ensure office supplies are stocked and reordered when necessary
Refill/replace products such as soap, paper towels, and toilet paper as needed in between professional cleaning services
Replace water filters
Tidy coffee station, fridge, sink area as needed
Schedule and receive office vendors as needed, providing feedback to Office Manager pertinent to vendor relations
Assist with clerical duties as needed including data entry, filing, report presentations, etc.
Assist in the booking of meeting rooms
Assist in conference room meeting set-up and breakdown, including refreshments/meals as needed
Assist other departments as needed during seasons of high demand

Requirements

Proven experience within an administrative role
Full comprehension of office management systems and procedures
Excellent knowledge of MS Office
Proficiency in English
Exemplary planning and time management skills
Up to date with advancements in office tools and applications
Ability to multitask and prioritize daily workload
High level verbal and written communication skills
Discretion and confidentiality

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