Executive Assistant Job at Spherion in Naples

We are seeking a highly organized and proactive Executive Assistant to support the Pastor in effectively achieving their ministry and business goals. This role is integral in ensuring that administrative and scheduling needs are met with precision, enabling the leader to focus on ministry and organizational objectives. Responsibilities: Administrative Support: Serve as the primary gatekeeper, screening calls, visitors, and appointments to prioritize the Director/Pastor's focus on key matters. Prepare detailed reports, spreadsheets, and presentations relevant to ministry and organizational activities. Develop written communications, such as emails, letters, and announcements, as directed. Manage travel arrangements, including booking flights, cars, and accommodations. Schedule and Calendar Management: Maintain and organize the Director/Pastor's calendar to ensure efficient time management. Facilitate appointments, meetings, and events with internal teams and external stakeholders. Communication and Coordination: Act as a liaison between the Director/Pastor and other staff members, pastors, or external parties. Coordinate timely updates for emails, website content, and church-wide communications. Assist in planning and executing ministry classes or organizational events. General Office and Event Support: Assist with administrative tasks such as processing reimbursements, submitting reports, and managing purchase requests. Provide support for special church events, including managing kiosks or collaborating with the Hospitality/Kitchen Manager for meal arrangements. Working hours: 9:00 AM - 5:00 PM Skills: Key Relationships: Directly reports to the Director or Pastor. Collaborates with other pastors, directors, and executive administrative assistants. Includes special tasks or events for the church as long as the priorities of the immediate supervisor are appropriately considered. This may involve such tasks as managing a kiosk at a speaker's event on weekends or after hours or working with the Hospitality/Kitchen Manager for events involving meals a few times a month. Education: High School Experience: 4-7 years Qualifications: High School Diploma 5+ years most current experience as an executive or administrative assistant is required. Proven ability to work with confidentiality, discretion, and professionalism. Strong proficiency in computer applications, including Microsoft Word, Excel, and database management systems. Exceptional organizational and multitasking skills. Excellent written and verbal communication abilities. Engaging interpersonal skills and the ability to build positive relationships with staff and congregation members. Apply Now on this post!! We offer weekly open interviews Mondays thru Fridays 9:30am-1:30pm Walk-ins welcome, want to skip the wait.... Call us at 239-494-3044 or send us a text today at 239-263-2998 to schedule an interview! We are located at: 4964 Tamiami Trail North Naples, FL 34103 Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility). key responsibilities Administrative Support: Serve as the primary gatekeeper, screening calls, visitors, and appointments to prioritize the Director/Pastor's focus on key matters. Prepare detailed reports, spreadsheets, and presentations relevant to ministry and organizational activities. Develop written communications, such as emails, letters, and announcements, as directed. Manage travel arrangements, including booking flights, cars, and accommodations.Schedule and Calendar Management: Maintain and organize the Director/Pastor's calendar to ensure efficient time management. Facilitate appointments, meetings, and events with internal teams and external stakeholders.Communication and Coordination: Act as a liaison between the Director/Pastor and other staff members, pastors, or external parties. Coordinate timely updates for emails, website content, and church-wide communications. Assist in planning and executing ministry classes or organizational events.General Office and Event Support: Assist with administrative tasks such as processing reimbursements, submitting reports, and managing purchase requests.Provide support for special church events, including managing kiosks or collaborating with the Hospitality/Kitchen Manager for meal arrangements. experience 4-7 years skills Key Relationships: Directly reports to the Director or Pastor. Collaborates with other pastors, directors, and executive administrative assistants. Includes special tasks or events for the church as long as the priorities of the immediate supervisor are appropriately considered. This may involve such tasks as managing a kiosk at a speaker's event on weekends or after hours or working with the Hospitality/Kitchen Manager for events involving meals a few times a month. qualifications High School Diploma5+ years most current experience as an executive or administrative assistant is required.Proven ability to work with confidentiality, discretion, and professionalism.Strong proficiency in computer applications, including Microsoft Word, Excel, and database management systems.Exceptional organizational and multitasking skills.Excellent written and verbal communication abilities.Engaging interpersonal skills and the ability to build positive relationships with staff and congregation members. education High School