Executive Assistant Job at CentroMed San Antonio in San Antonio

Job Type

Full-time

Description

Education: High School Diploma

COMPANY OVERVIEW

CentroMed is 501(c) (3) non-profit organization that provides healthcare for all populations is a primary care provider and Federally Qualified Health Center (FQHC) with multiple locations throughout San Antonio and the New Braunfels area. Over the past 50 years, CentroMed has changed lives while remaining dedicated to the mission and vision of being a premier healthcare provider in the community. Join our team of dedicated professionals in providing comprehensive care and quality customer service to our community.

Founded in 1971 by CEO and President Ernesto Gomez, PHD, CentroMed has grown from a community-based program focused on providing culturally competent care for underserved populations, to a network of high-quality healthcare clinics across San Antonio and New Braunfels providing full-service health and dental care to all populations, regardless of income limitations.

We are a mission-focused organization that wants to be the heart of our communities. We invite you to visit CentroMed and discover how we can be your medical home.

MISSION

We improve lives through improving the well-being of families through high-quality, compassionate health care.

CORE VALUES

RESPECT We treat all persons with dignity and compassion

INTEGRITY We build trust through honesty, word and deed

EXCELLENCE We use best practices to deliver exceptional quality care

AFFORDABILITY We manage resources to provide affordable healthcare

TEAMWORK We work together as a team in the interest of patient care

JOB SUMMARY:

We are searching for our next SUPER STAR ! As the Executive Assistant, you will be responsible for reporting directly to the Chief Executive Officer, providing executive support, and serving as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President.

DUTIES AND RESPONSIBILITIES:

Executive Support

• Responsible for a broad variety of administrative tasks for the Chief Executive Officer including:
• Manage an extremely active calendar of appointments, creating appropriate access to the office.
• Complete expense reports
• Arrange complex and detailed travel plans, itineraries, and agendas.
• Take dictation and compose correspondence, reports, papers, manuscripts, etc.
• Responsible for the organization and maintenance of the Chief Executive Officer and Administrative filing systems.
• Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow through on projects to successful completion, often with deadline pressures.

Board of Directors Support and Liaison

• Prepares and distributes Board and Committee meeting minutes and Board Packets.
• Makes the necessary arrangement for meetings including scheduling, location, and ordering food and refreshments.
• Serve as the Chief Executive Officer's liaison to the CentroMed Board of Directors.
• Assist board members with travel arrangements, lodging and meal planning and expense reimbursement as needed.
• Maintain discretion and confidentiality in relationships with all board members.
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Administrative Support

• Schedule and staff administrative meetings including providing notification and distribution of meeting materials and preparing and distributing administrative meeting minutes.
• Participates as an adjunct member of the Executive Team including assisting in scheduling off-site and all-staff meetings and attending meetings as needed.
• Make necessary travel arrangements for administrative staff and prepare necessary travel expenses and registration fees associated with out-of-town meetings.
• Other duties as assigned by the Chief Executive Officer

COMPREHENSIVE BENEFIT PACKAGE

• Competitive Compensation
• Health, Dental, Vision & Life Insurance
• Retirement Plans 403(B)- Company Match Contributions
• Basic Life Insurance
• Basic Life Insurance for your Spouse & Children
• Short & Long-Term Disability
• Flexible Spending Account (FSA)
• Wellness Employee Assistance (EAP)
• Travel Reimbursement
• Critical Illness insurance, hospital indemnity, accident insurance - These are additional benefits that fit your needs & lifestyle & help you feel extra protected
• Additional benefits include: 6 paid company holidays, plus (2) extra floating holidays, paid time off/ vacation time, career development opportunities and many other benefits in a collaborative culture that focuses on work-life balance, innovation, & teamwork.
• Benefits start after 30 days
• Fun & Energetic, Family-Based Environment

The above description is a general statement of required major duties and responsibilities performed on a regular and continuous bases. It does not exclude other duties as assigned.

Requirements

QUALIFICATIONS:

Education: High School Diploma

Experience: Minimum of 3 years of Executive Assistant experience supporting C-level executives, preferably in a non-profit organization.

Other:

• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Dropbox.
• Work effectively and efficiently with limited supervision while performing job functions.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Expert-level written and verbal communication skills.
• Highly resourceful team player.
• Be willing to maintain a flexible work schedule.

CentroMed is an equal-opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.