latitude
Executive Assistant - Secret Clearance
latitude, Arlington, Virginia, United States, 22201
Salary: $90,000 - 100,000/year
We are seeking a highly skilled Executive Assistant with a
Secret Security Clearance
and extensive experience in the
Defense Travel System (DTS)
and the
Correspondence and Task Management System (CATMS)
to provide high-level administrative support to our executive team. The ideal candidate will have exceptional organizational, communication, and problem-solving skills, combined with the ability to handle sensitive information with discretion and professionalism.
Responsibilities Manage and organize daily schedules, appointments, meetings, and travel arrangements for senior executives. Screen and prioritize incoming communications, including phone calls, emails, and correspondence. Prepare, edit, and proofread documents, reports, presentations, and meeting materials. Coordinate internal and external meetings, conferences, and events for executives. Handle sensitive and confidential information in compliance with security protocols. Coordinate domestic and international travel for executives through
DTS (Defense Travel System) . Create and process travel authorizations, vouchers, and reimbursements in accordance with DoD policies. Ensure compliance with travel regulations, budgets, and deadlines. Provide support for travel logistics, including flight, hotel, transportation, and other arrangements. Troubleshoot and resolve any travel-related issues efficiently. Utilize
Correspondence and Task Management System (CATMS)
to manage and track tasks, deadlines, and correspondence. Ensure that all incoming and outgoing correspondence is processed accurately and timely. Maintain accurate records of task assignments, progress, and completion within CATMS. Coordinate with relevant teams to ensure follow-up on tasks and projects as per executive requirements. Monitor the status of action items and escalate unresolved issues when necessary. Safeguard sensitive government documents and materials in accordance with
Secret Clearance
requirements. Ensure all administrative and travel activities adhere to appropriate security regulations, policies, and procedures. Assist with audits and compliance checks related to travel and administrative functions. Oversee the efficient operation of the executive office, including managing schedules, coordinating meetings, and organizing files. Serve as the main point of contact for internal and external stakeholders on behalf of executives. Prepare materials and briefings for meetings, including travel logistics and task status updates. >
Requirements
High School Diploma or GED required. Associate's or Bachelor's degree preferred. Secret Clearance or higher required. Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role, ideally supporting senior leadership. Proficiency in
DTS (Defense Travel System)
and
CTMS (Correspondence and Task Management System) . Proven experience handling sensitive and confidential information, with an active
Secret Security Clearance . In-depth knowledge of
DTS
and
CTMS , with the ability to process travel requests and manage correspondence effectively. Exceptional organizational skills with the ability to multitask and prioritize in a fast-paced environment.
$90,000 - $100,000 a year
We are seeking a highly skilled Executive Assistant with a
Secret Security Clearance
and extensive experience in the
Defense Travel System (DTS)
and the
Correspondence and Task Management System (CATMS)
to provide high-level administrative support to our executive team. The ideal candidate will have exceptional organizational, communication, and problem-solving skills, combined with the ability to handle sensitive information with discretion and professionalism.
Responsibilities Manage and organize daily schedules, appointments, meetings, and travel arrangements for senior executives. Screen and prioritize incoming communications, including phone calls, emails, and correspondence. Prepare, edit, and proofread documents, reports, presentations, and meeting materials. Coordinate internal and external meetings, conferences, and events for executives. Handle sensitive and confidential information in compliance with security protocols. Coordinate domestic and international travel for executives through
DTS (Defense Travel System) . Create and process travel authorizations, vouchers, and reimbursements in accordance with DoD policies. Ensure compliance with travel regulations, budgets, and deadlines. Provide support for travel logistics, including flight, hotel, transportation, and other arrangements. Troubleshoot and resolve any travel-related issues efficiently. Utilize
Correspondence and Task Management System (CATMS)
to manage and track tasks, deadlines, and correspondence. Ensure that all incoming and outgoing correspondence is processed accurately and timely. Maintain accurate records of task assignments, progress, and completion within CATMS. Coordinate with relevant teams to ensure follow-up on tasks and projects as per executive requirements. Monitor the status of action items and escalate unresolved issues when necessary. Safeguard sensitive government documents and materials in accordance with
Secret Clearance
requirements. Ensure all administrative and travel activities adhere to appropriate security regulations, policies, and procedures. Assist with audits and compliance checks related to travel and administrative functions. Oversee the efficient operation of the executive office, including managing schedules, coordinating meetings, and organizing files. Serve as the main point of contact for internal and external stakeholders on behalf of executives. Prepare materials and briefings for meetings, including travel logistics and task status updates. >
Requirements
High School Diploma or GED required. Associate's or Bachelor's degree preferred. Secret Clearance or higher required. Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role, ideally supporting senior leadership. Proficiency in
DTS (Defense Travel System)
and
CTMS (Correspondence and Task Management System) . Proven experience handling sensitive and confidential information, with an active
Secret Security Clearance . In-depth knowledge of
DTS
and
CTMS , with the ability to process travel requests and manage correspondence effectively. Exceptional organizational skills with the ability to multitask and prioritize in a fast-paced environment.
$90,000 - $100,000 a year