Administrative Specialist

Job Description
Our Charleston office is growing, and we are looking for a motivated full-time Administrative Specialist to join our dynamic team. The Administrative Assistant will play a crucial role in ensuring the smooth functioning of our office. The ideal candidate will be organized, proactive, and able to handle a variety of administrative tasks efficiently. This position requires excellent communication skills, the ability to multitask, and a strong attention to detail.

General Responsibilities:

Performs administrative and general office duties of a responsible and confidential nature. Produces a variety of correspondence, reports and presentations using the appropriate software for word processing, graphics and spreadsheets. Screens telephone calls and visitors. Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. Routes or answers routine inquiries. Maintains files, department office supplies and mail. Prepares special reports. Gathers and summarizes data. May serve as a liaison between office and corporate functions (HR, Safety, IT, Accounting, etc). May be assigned various administrative tasks by Office Manager.

Essential Roles and Responsibilities:

• Under minimal supervision, provides moderate to complex administrative support for an office, a department and/or group of professionals.
• Independently researches and obtains information for complex reports and special assignments including analyzing data and report preparation.
• Analyzes complex problems, compiles and analyzes data and prepares reports.
• Composes, prepares, edits and proofreads letters, reports and other correspondence.
• Answers telephones, screens calls and forwards messages.
• May handle calendaring, travel arrangements and coordination of day-to-day activities.
• Coordinates the collection and submittal of office time sheets.
• May be responsible for preparing invoices and billing clients.
• Follow safety rules, guidelines and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.

Requirements:

• High school diploma or equivalent.
• Minimum 3 years' relevant experience.
• Valid driver's license with acceptable violation history.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and as part of a team.

About Terracon
Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 6,000 curious minds focused on solving engineering and technical challenges from more than 175 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon's growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.
EEO Statement
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.