Special Events Associate

The NAACP Legal Defense & Educational Fund, Inc. (LDF) is the country’s first and foremost civil and human rights law organization. Founded in 1940 under the leadership of Thurgood Marshall, who subsequently became the first Black U.S. Supreme Court Justice, LDF was launched at a time when the nation’s aspirations for equality and due process of law were stifled by widespread state-sponsored racial inequality. From that era to the present, LDF’s mission has been transformative — to achieve racial justice, equality, and an inclusive society.

LDF’s litigation, public policy advocacy and public education programs in the substantive areas of criminal justice, economic justice, education, and political participation seek to ensure the fundamental and basic human rights of all people to quality education, economic opportunity, the right to vote and fully participate in democracy, and the right to a fair and just judicial system. LDF continues to make an impact in the area of public service and was recognized by Fast Company as one of its 2023 Brands That Matter under its public service category.

LDF seeks a pro-active and passionate Special Events Associate to help drive the success of the Development Department and report to the Executive Director, Institutional Giving (ED/IG).

LDF operates in a hybrid work environment where employees are expected to be in the office a minimum of two days per week, unless otherwise indicated.

Responsibilities:

• Support all aspects of LDF fundraising and donor cultivation/stewardship events (“Special Events”) planning, implementation, and post-event activities. Attend/staff all Special Events, as needed.
• Maintain and adhere to the Special Events calendar and other Special Events-related tracking systems (e.g., MOCHA workplans, sponsorship/benefit tracking, acknowledgment letters, vendor payment schedules).
• Manage scheduling and logistical arrangements for internal and external meetings, including sending meeting invitations, drafting agendas, notetaking, next steps, etc.
• Responsible for invoicing and expense reports for all Special Events.
• Help coordinate mailing lists for all Special Events. Send save-the-date, invitations, thank you emails, and other event-related correspondence via mail merge or other platforms; monitor the Special Events inbox and address or forward messages, as appropriate.
• Support Special Events Director and Special Events Manager with administrative tasks.
• Conduct research on vendors, honorees, talent, and other event-related matters.
• Make logistical arrangements for Special Events, including transportation, hotel and restaurant reservations, prep materials, etc.
• Gather information from stakeholders to update planning materials, including but not limited to budget, workplans, calendars, schedules, etc.
• Draft acknowledgment letters for signature from the Chief Development Officer (CDO) and Special Events Director.
• Conduct comprehensive prospect and donor research and due diligence.
• Assist in the preparation of look books.
• Enter and update donor/prospect information and meeting notes into Raiser’s Edge database with efficiency and accuracy.
• Support event-related data upload into Raiser's Edge.
• Ensure confidentiality of all LDF and donor information; and
• Other responsibilities as assigned.

Qualifications:

• Bachelor’s degree.
• Minimum of 1 year of relevant experience in a development office or working with high-end, exclusive events.
• Commitment to the racial justice mission of LDF;
• Excellent writing and editing skills.
• Experience drafting donor correspondence preferred.
• Excellent time management and organization skills.
• Ability to multi-task and adhere to multiple deadlines.
• Demonstrated experience using fundraising databases and general search engines, e.g., The Foundation Center, Raiser’s Edge, Lexis, Google, and other online databases.
• Eagerness to learn.
• Team player.

This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment and LDF may exercise its employment-at-will rights at any time.

The salary range for this position is $42,400 - $63,600.

LDF offers all eligible employees a generous benefits package. To learn more click the following link 2024 Benefits Overview.

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The NAACP Legal Defense and Educational Fund, Inc. is proud to be an Equal Opportunity Employer. We are committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law.