Project Administrative Assistant Job at Catapult in Charlotte

At Catapult, we are supporting one of our members, a leading organization in the Construction Industry, in their search for a Project Administrative Assistant. Ideal candidates are those who have worked for a construction company, handling subcontracts, sub payments, purchase orders, and owner billings. This position is located onsite in Charlotte, NC.

Daily Responsibilities:

Project Assistance:

• Set up projects per company policies
• Support project teams across multiple projects, multi-tasking between 3-10 projects with varying scopes of work
• Prepare billing documents and collect subcontracts/purchase orders
• Administer contracts and process vendor invoices
• Maintain job records and facilitate project closeout
• Ensure compliance and ethics in documentation

Backup/As-Needed Responsibilities:

Division Assistance:

• Support EEO compliance on federally funded projects
• Manage division contract approvals and provide administrative backup
• Assist with office tasks like mail management and scheduling

Office Assistance:

• Manage office supplies and deliveries
• Answer phones and greet visitors
• Finalize and deliver bids/proposals
• Support hiring needs and office appearance
• Assist with travel and community service projects
• Aid project teams with daily tasks

Skills, Knowledge, Qualifications, & Experience:

• 2 years of project/support experience in the construction industry; or, an Associate's Degree with 1 year of experience
• High School Diploma or GED
• Strong communication skills
• Proficient in Microsoft Office, multi-line switchboards, and office equipment
• Valid driver's license for company business

Our member is an EOE and AA Employer.