Office Administrative Assistant Job at Ambassador Personnel, Inc. [Douglas, GA]

WE'RE HIRING! Weekends off! Monday - Friday 8AM-5PM! Administrative Assistant.

Ambassador Personnel is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the executives and employees, assisting with daily office needs, and managing the company’s general administrative activities. Administrative Assistant responsibilities include making meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Billing.
• Write and distribute emails, correspondence memos, letters, faxes, and forms.
• Preparation of regularly scheduled reports.
• Maintain a filing system.
• Order office supplies and research new deals and suppliers.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements and Skills:

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS Word).
• Billing experience.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Polite and professional demeanor.
• Maintain client confidentiality and privacy.
• Reliable transportation is required.
• High School Degree: Associate degree is a plus

Benefits: Medical, Dental, Vision, and Life Insurance available upon permanent employment.

Ambassador is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, disability status, protected veteran status, or any other attribute protected by law.