Executive Assistant Job at Guidehouse in Bethesda

Job Family:

Office Services (Digital)

Travel Required:

None

Clearance Required:

Ability to Obtain Public Trust

What You Will Do:

We are currently searching for an Executive Assistant. This role will serve as the executive assistant to the NINR's Scientific Director and NINR intramural staff. Examples of responsibilities include but not limited to activities such as preparation of travel request (including air or train tickets, hotels), personnel packages, Board of Scientific Council review packages. Additionally, this role would be responsible for order supplies, calendar management, reserving rooms for various meetings, entering, and tracking maintenance request, prepare office space new staff, mail management including picking up and distributing mail to intramural staff. This is a full-time opportunity located in Bethesda, MD.

* Collaborate with administrative staff to ensure that all purchase requests are filled in a timely manner.

* Oversee inventory of office supplies.

* Prepare purchase requests, maintenance agreement and draft justification for government signature of needed office supply items.

* Maintain office records including office procurements and reimbursement procedures.

* Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks.

* Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.

* Provide high-level administrative task support within the Branch.

* Keep government abreast of all commitments via the maintenance of daily calendar.

* Stay abreast of and implements current regulations, policies and procedures, update staff on relevant information.

* Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual compliance is maintained.

* Conduct computerized searches of library references, scientific publications, and other databases.

* Arranges conferences and meetings and contacts attending professionals, makes travel arrangements, maintains complex schedules, and calendars, and advises staff on the most effective method and format of presentations.

* Updates databases and spreadsheets and creates reports for management.

#SOAR

What You Will Need:

* Bachelor's Degree OR Associate's degree plus TWO (2) of additional experience in lieu of Bachelor's degree.

* A minimum of THREE (3) years of experience in an administrative support role.

* Project management experience

* Social media and/or website content management experience.

* Able to take meeting minutes/summary reports.

* Experience in providing executive level support.

* Proficient in meeting coordination and calendaring

* Travel planning experience.

* Proficient in SharePoint, Microsoft Office, Concur, Zoom, Teams, and/or ITAS

What Would Be Nice To Have:

* Certified Administrative Assistant preferred.

* Knowledge of the Federal Travel Regulation

The annual salary range for this position is $57,300.00-$85,900.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

* Medical, Rx, Dental & Vision Insurance

* Personal and Family Sick Time & Company Paid Holidays

* Parental Leave

* 401(k) Retirement Plan

* Group Term Life and Travel Assistance

* Voluntary Life and AD&D Insurance

* Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

* Transit and Parking Commuter Benefits

* Short-Term & Long-Term Disability

* Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

* Employee Referral Program

* Corporate Sponsored Events & Community Outreach

* Care.com annual membership

* Employee Assistance Program

* Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

* Position may be eligible for a discretionary variable incentive bonus

About Guidehouse

Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.