Secretary Job at Inkspirenize in Jersey City

Location: Jersey City, NJ
Employment Type: Full-Time

We are seeking a highly organized and detail-oriented Secretary to provide administrative support and ensure the smooth operation of daily office activities. The ideal candidate will possess excellent communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently.

1. Administrative Support:

   • Manage and maintain schedules, appointments, and meetings for executives or team members.
   • Handle incoming calls, emails, and correspondence professionally and efficiently.
   • Prepare reports, presentations, and documents as required.

2. Office Management:

   • Maintain organized filing systems for documents and records, both physical and digital.
   • Monitor and order office supplies to ensure resources are available.
   • Coordinate travel arrangements, including flights, accommodations, and itineraries.

3. Meeting Coordination:

   • Schedule and prepare agendas for meetings.
   • Record meeting minutes and distribute them to relevant stakeholders.
   • Ensure meeting rooms are prepared and equipped with necessary materials and technology.

4. Communication:

   • Serve as the primary point of contact for internal and external communications.
   • Relay messages and information accurately and promptly.

5. Support Tasks:

   • Assist with data entry and other clerical tasks as needed.
   • Handle confidential information with discretion.
   • Collaborate with other team members to support departmental goals.

• High school diploma required; associate or bachelor’s degree in Business Administration or a related field preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Attention to detail and problem-solving skills.