Office Assistant

Job Type

Full-time

Description

The Office Assistant is responsible for front desk management, administrative tasks, and coordination of office logistics in our corporate office. This role includes greeting visitors, handling communications, managing supplies, and supporting various administrative functions. Additionally, the Office Assistant will undertake light building repairs and maintenance, along with running errands and performing operational support duties. The position demands strong organizational and communication skills, and the ability to multitask effectively in a dynamic work environment.

Duties and Responsibilities

• Function as gatekeeper for all correspondence and communications (by mail, e-mail, phone, fax, etc.) directed to supervisor.

• Answer phones, redirect calls, greet visitors, and maintain visitation logs.

• Receiving, scanning, and saving documents in the appropriate files.

• Create correspondence, reports, spreadsheets, and other documents as requested by supervisor.

• Conduct research and information gathering to support decision-making by supervisor.

• Prepare meeting rooms for use by printing relevant documents and setting up devices that will be used.

• Receive shipments, monitor and replenish office supplies to ensure availability for daily operations.

• Arrange logistics, catering, and necessary equipment for successful company events.

• Address basic repair and maintenance issues within the office premises to ensure a safe and well-maintained working environment. Coordinating with external maintenance services as required.

• Perform various tasks such as document delivery, picking up supplies, and other essential activities necessary for the smooth operation of the office.

• Maintain current skills with office technologies.

• Other duties as assigned by Supervisor.

Requirements

• Strong written and verbal communication skills.

• Excellent organizational and time management skills.

• Proficiency in basic building maintenance and repairs

• Adept at using various tools and possess a practical, problem-solving mindset for handling diverse maintenance issues within the office

• Great customer service and interpersonal skills.

• Strong attention to detail.

• Proficiency in word processing systems such as Microsoft Word, Excel, and PowerPoint.

Education and Experience

• High school diploma or equivalent preferred.

• Previous office experience highly preferred.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.

EEO Statement

The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time. Our organization values diversity in its workforce and is proud to be an AAP/EEO employer.

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, age, protected veteran status, or on the basis of disability or any other legally protected class.

Salary Description

$16.00 - $20.00 Per Hour