Clerical Supervisor I Promotional Exam

Note: Must Currently Hold Permanent Employment Status with Sacramento County. Clerical Supervisor I, under supervision, supervises a medium staff, 50% or more of the time, while also performing difficult clerical duties such as creating complex reports, inventorying fixed assets, conducting training and resolving informal grievances. Some positions in this class may be designated "confidential" in nature, in accordance with the County Employee Relations Ordinance, and are excluded from the representation unit which includes positions allocated to the regular class.Knowledge of Modern office organization, procedures, and equipment First line supervision techniques and training Business correspondence and record keeping systems Correct business English usage, spelling grammar, punctuation, and vocabulary Ability to Plan, assign, review and supervise the work of others Revise and adapt work procedures and record keeping system Understand, interpret and apply laws, rules, and written directions to specific situations Do difficult clerical work involving independent judgment Establish and maintain cooperative relations with subordinates, superiors and other contacted in the work Add, subtract, multiply and divide all units of measure with like common and decimal fractions Minimum Qualifications Permanent status in Sacramento County service. AND EITHER: 1. One year of full-time paid clerical experience performing duties comparable to the Sacramento County class of Senior Office Assistant (formerly Clerk III), or above, as described in the distinguishing characteristics and examples of duties for those classes, six months of which must have been in Sacramento County service. OR: 2. Three years of full-time paid clerical experience performing duties comparable to the Sacramento County class of Office Assistant Level II (formerly Clerk), or above, as described in the distinguishing characteristics and examples of duties for those classes, 18 months of which must have been in Sacramento County service. Note: Volunteer and part-time experience are acceptable on the basis of 173.6 hours 21.7 days 1 work month. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Special Requirements For Some Positions Computer Control Operator Clause: Some positions within this class may require specific knowledges and abilities to perform the responsibilities of a Computer Control Operator for a computer operation where there is not computer or system support for day-to-day operations from the Systems and Data Processing Department and no specialized class has been designated to perform these functions. These include knowledge of technical data processing and concepts and terminology; the ability to operate a computer using established procedures; understand and apply the knowledge unique to the operating department; and communicate with users who have no technical data processing background. In some cases, application programming using a variety of programming languages or system utility languages may be performed by incumbents. The Computer Control Operator differs from the responsibility of using a single terminal or a limited set of procedures by its level of independence and control of the computer operating system and the order in which operations are performed and priority of work completed is established. This responsibility must comprise a significant part of the entire work assignment. The Computer Control Operator designation must be approved by the Department of Personnel Services (formerly Department of Personnel Management) from a classification and testing perspective on a position-by-position basis. Where required, these special skills may be used in performing such tasks as the following: 1. Prioritizes and coordinates work completed using the computer equipment. 2. Backs up workspaces, archiving when appropriate. 3. Acts as the resource for solution of day-to-day operational problems and improvements to future applications. 4. Coordinates the training of new users or new product enhancements. 5. Performs application programming using programming languages, system utility languages and job control languages. The Civil Service Commission approved the use of selective certification for the above special skills for Clerical Supervisor I on August 22, 1985. Probationary Period The probationary period for this classification is six (6) months. APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application online by 5:00 PM on the final filing date of December 23, 2024. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOfficeSaccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the final filing date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the final filing date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the final filing date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the final filing date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the final filing date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the final filing date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dcosaccounty.gov or 916-874-7642, CA Relay 711.