Administrative Assistant

Administrative Assistant The Administrative Assistant will prepare reports & related correspondence in accordance with the Commanders' Support Staff Execution, Organization, and Responsibilities and USAF/USSF regulations and aid the government in organizing conferences and events. ESSENTIAL DUTIES AND RESPONSIBILITIES Aiding the government in organizing up to 20 conferences/events annually Analyzing special projects and action times to provide administrative support to staff Reviewing materials submitted for projects is related and procedures are met Assisting in the creation of new administrative policies and procedures for the unit up to 4 times annually Reviewing action papers and all documentation for style, composition, and grammar accuracy; making recommendations and/or corrections based on content, accuracy, grammar Researching office automation tools, read vendor manuals and applies techniques to developing new approaches pertaining to administrative practices and clerical procedures for processing and routing of correspondence Acting as the unit's SharePoint administrator; manages unit's knowledge management requirements Managing collaboration and workflow/tasking software/processes and worksheets Managing calendars, meetings, read ahead material; attendees for up to 5 assigned leaders daily Assisting government staff in preparing memorandums and all other unit level correspondence Leveraging Department of the Air Force Guidance Memorandum to AFH 33-337, The Tongue and Quill for guidance on reporting reports and correspondence Assisting the government in preparing travel orders for leadership personnel SUPERVISORY/MANAGEMENT AUTHORITY This position has no supervisory and/or managerial authority EDUCATION AND EXPERIENCE Bachelor's Degree 5-7 Years' Experience in an Administrative Assistant role, government experience preferred KNOWLEDGE, SKILLS AND ABILITIES Familiar with MilPDS, LeaveWeb, IAO Express, MyFSS, and CitiManager (Credit Cards) Familiar with CSS (Trusted Agent for the Drug Demand Reduction Program) Familiar with Personnel Flight (Evaluations and Retirement paperwork) Ability to manage Outlook calendars and meeting coordination Ability to manage/maintain SharePoint sites Excellent organizational, interpersonal and judgment skills Excellent oral and written communication skills Proficient with the Microsoft Office Suite (Word, Excel, Power Point, SharePoint, Outlook) Candidates must be US Citizens Candidates must hold an active SECRET clearance Candidates will be subject to a US Federal Government background investigation and must favorably pass a drug screen WORK ENVIRONMENT Workspace will be in a US Government Facility with controlled access and/or military installation, full time on-site. TRAVEL There is 0 - 10% travel associated with this requisition