HR/Office Assistant Job at Senior Helpers - Honolulu-Moanalua in Honolulu

Work Schedule: Part-Time, 16-20 hours per week
Job Title: HR/Office Assistant

Position Overview:
Senior Helpers is a leading provider of in-home senior care, dedicated to providing compassionate and professional services that enable seniors to live independently and age with dignity.  We are looking for a proactive and detail-oriented Part-Time HR/Office Assistant to join our team. In this role, you will provide essential support to our HR and administrative operations, ensuring smooth office workflows and a great experience for our caregivers and clients. This is an excellent opportunity for someone with strong organizational skills, a collaborative mindset, and a passion for helping others.

 Key Responsibilities:

• Answer and screen incoming phone calls in a pleasant, courteous manner.
• Perform general office functions such as sorting mail, data input, and file maintenance.
• Support onboarding processes, including preparing new hire paperwork and conducting orientations.
• Create and send client welcome packets and prospect information. 
• Verify complete caregiver information in the file after hiring. 
• Prepare client and caregiver files.
• Input caregiver information into home care software.
• Maintain employee records and ensure documentation is accurate and up-to-date.
• Coordinate caregiver schedules and provide administrative support to the scheduling team.
• Complete caregiver reference checks and background checks.
• Assist with payroll and timesheet verification.
• Manage office supplies and maintain an organized workspace.
• Respond to caregiver and client inquiries in a professional and timely manner.
• Perform other administrative tasks as needed to support the team.

Qualifications:

• Previous experience in HR, office administration, or a related field is preferred.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with HR/payroll software is a plus.
• Ability to handle confidential information with discretion.
• A friendly and professional demeanor with a team-oriented attitude.