Art Center College
Coordinator, Annual Giving & Development Communications
Art Center College, Los Angeles, California, United States, 90079
ArtCenter College of Design is searching for an experienced Coordinator, Annual Giving & Development Communications to join our team.
The salary range for this position: $50,000.00 - 54,000.00
Finalsalary is based on education, experience, skills relevant to therole, and internal equity.
About ArtCenter Foundedin 1930 and located in Pasadena, California, ArtCenter College of Design is a globalleader in art and design education and has had an international reputation forits rigorous, transdisciplinary curriculum, faculty of professionals, strongties to industry, and commitment to socially responsible design. ArtCenter is aprivate nonprofit fully accredited by the WASC Senior College and UniversityCommission (WSCUC).
Every positionat ArtCenter plays an important part in carrying out the values, goals,strategic vision, and mission of the College. This includes diversity,equity, inclusion, access, belonging (DEIAB) and culture.
Reporting to the executive director, coordinator, will be responsible for providing administrative and operational support for the Annual Giving team as well as support with development communications for the Advancement team. The incumbent will provide annual giving programmatic support, project management, communications support, and stewardship support to build and implement an internal and external annual giving and communications strategy that includes general philanthropic commitments, annual giving campaigns, donor relations communications and collateral that support a culture of philanthropy.
This is a full-time position. Normal business hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. or as defined by the department. The position is eligible for flexible scheduling and can be performed hybrid with the expectation of at least 4 days in the office or required as a condition of employment. The demands of this work may include weekends or evenings. The college reserves the right to modify schedules as needed to meet the business needs with appropriate notice.
Essential Functions
Administrative - 40%
Serve as primary administrative support to provide departmental administrative and clerical support; implement improved operational procedures and programs; write and distribute correspondence Maintain and keep current the department calendar for scheduled meetings, time away from the office and special events Assist advancement team with communications including, but not limited to, contracts and other legal documents and proposals as needed for processing and signatures Coordinate, process and track all department purchasing and expenses, prepare expense reports, process purchase orders, check requisitions, wire transfers, payment forms and assist in the compilation of any other administrative documentation for the departments Process gift agreements for signatures via Adobe Sign Coordinate (and attend) meetings and events with various ArtCenter teams, community members, and partner organizations as appropriate Coordinate, organize, onboard and track student workers, authorize and submit copies of Student Employment Authorization Forms to Employee Experience; maintain digital records Enforce all College policies, including safety protocols Fundraising and Donor Relations - 30%
Assist with annual giving solicitations for the College to maximize donor acquisition and retention, collaborating closely with the advancement services team to implement data-driven strategies for appeal messaging, formats, and segmentation Participate in team discussions and strategies for programs and initiatives such as FullCircle, ArtCenter100, exhibitions patrons, and special micro-campaigns Collaborate with advancement colleagues to boost alumni giving participation Conduct student outreach when necessary Help identify student scholarship impact stories for strategic use in various Development donor relations and university-wide communications Coordinate initiatives, opportunities, and events, virtual and in person, that recognize and engage donors. Provide broad editorial support for content and collateral related to donor stewardship, recognition and engagement Collaborate and assist in selected volunteer groups, advisory boards and community groups to help strengthen the College's relationships with donors and prospective donors As needed, assist with acceptance of lower-level gifts-in-kind Communications and Marketing
- 25%
Assist the executive director, annual giving and development communications with the development and implementation of a long-term, informed communications, donor relations and marketing vision, strategy, and its execution, development of key messages, distribution on relevant channels, and measurement of the results Assist with copywriting and editing of internal and external communications and donor relations collateral, digital and print, such as emails, social media posts, website pages, talking points and other marketing and development materials In collaboration and input from executive director, annual giving and development communications, identify and manage projects from origin through to execution Design and send communications to ArtCenter constituents on the central email platform on behalf of advancement and other campus constituents as needed Assist with social media strategy, campaigns, and content to further the mission of the advancement office. Coordinate marketing and fundraising campaigns, programs, and events for all advancement units. Oversee multiple projects independently; often meeting tight deadlines Non-Essential - 5%
Serve on educational or college-wide committees, work groups, task forces and/or councils Other duties as assigned Required Qualifications:
High school diploma or GED equivalent At least 3 years of progressively responsible experience in office or general administrative environments and managing projects Strong written and oral communication skills Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines Strong commitment to annual giving contributions and the donor experience Ability to maintain good working relationships with various internal and external stakeholders related to the ongoing operations of the department, including professional associates, donors, administrators, faculty, staff, students, and alumni Strong computer skills with proficiency in MS Office Suite (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat, Adobe Sign, databases, online communications platforms, and design and video editing tools Ability to work evening hours, occasional weekends to staff events Demonstrated experience in cultivating the values of diversity, equity, inclusion, access and belonging into work practices within Art Center's diverse communities Ability to work effectively both independently and within groups Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business Ability to enforce and implement policies and procedures Preferred Qualifications:
Bachelor's degree from an accredited college or institution Previous experience in fundraising, development, and/or alumni relations Experience with Raiser's Edge NXT Background or interest in art and design Prior work experience in higher education
Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting or attend/work events; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 30 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Able to work nights and weekends to attend events.
Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.
Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.
Diversity Statement ArtCenter is fully committed to fostering a culture that values diversity, equity, inclusion, access and belonging not only in vision but in practice. Our path forward is predicated on our belief that multiple points of view, life experiences, ethnicities, cultures and belief systems are essential to academic and creative excellence. We strive to learn more about difference while respecting the rich diversity in our world, attending to important questions about racial injustice and decolonizing our curriculum. Our campus environment must be vigilant in supporting the full participation of students, faculty, and staff of every race, color, ethnicity, sex, gender, gender identity or expression, marital status, religion, sexual orientation, age, disability, veteran status, socioeconomic status and political viewpoint.
Equal Opportunity Employer ArtCenter is committed to a policy of equalemployment opportunity and does not discriminate against its employees orapplicants on the basis of race (including hair texture and protectivehairstyle), color, religion (includes religious dress and grooming practices),sex/gender (includes pregnancy, childbirth, breastfeeding, and/or relatedmedical conditions), gender identity, gender expression, sexual orientation, maritalstatus, medical condition (genetic characteristics, cancer, or a record orhistory of cancer), military or veteran status, national origin, ancestry,disability (mental and physical, including HIV/AIDS, cancer, and geneticcharacteristics), genetic information, request for family care or medicalleave, age (over 40), criminal background (Fair Chance Act), reproductivehealth decision-making, off-duty and off-premisescannabis use, or any other actual or perceived characteristic protected byapplicable state or federal law. Equal employment opportunity is extended toall persons in all aspects of the employer-employee relationship, includingwithout limitation, recruitment, hiring, upgrading, learning and professionaldevelopment, promotion, compensation, benefits, leave of absence, transfer,discipline, layoff, recall and termination. This commitment applies to allpersons involved in the operations of ArtCenter and prohibits unlawfuldiscrimination by any employee of ArtCenter. Applicants who wish to request an accommodation for a disability may contact the Office of Employee Experience and Engagement at (626) 396-2470.
Applicant Rights (Prior Cannabis Use) ArtCenterwill not request information from an applicant relating to the applicant'sprior use of cannabis. ArtCenter will not use information obtained from acriminal history about an applicant or employee's prior cannabis use, unlessArtCenter is permitted to consider that information under applicable law.
Employment At-Will All employment with ArtCenter is for anunspecified term and is "at-will." Employees are free to resign at any time,with or without reason, and with or without prior notice. Similarly, ArtCenterhas the right to terminate the employment relationship at any time, with orwithout cause, and with or without prior notice. This "at-will" employment,which includes the College's right to transfer, discipline, demote, or changethe conditions of employment with or without cause and with or without priornotice, cannot be modified, amended orwaived by any oral or implied agreement, and may be modified or altered only byan express individualized written employment agreement signed by both theemployee and the College president
ArtCenter Employees have a Mandatory Duty to Report All employees who know or have reason to know of allegations or acts that violate ArtCenter's Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the Director, Title IX Compliance and Programs or designee, or the Associate Dean of Students or designee. Faculty, who have a mandatory duty to report, are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.
Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.
The salary range for this position: $50,000.00 - 54,000.00
Finalsalary is based on education, experience, skills relevant to therole, and internal equity.
About ArtCenter Foundedin 1930 and located in Pasadena, California, ArtCenter College of Design is a globalleader in art and design education and has had an international reputation forits rigorous, transdisciplinary curriculum, faculty of professionals, strongties to industry, and commitment to socially responsible design. ArtCenter is aprivate nonprofit fully accredited by the WASC Senior College and UniversityCommission (WSCUC).
Every positionat ArtCenter plays an important part in carrying out the values, goals,strategic vision, and mission of the College. This includes diversity,equity, inclusion, access, belonging (DEIAB) and culture.
Reporting to the executive director, coordinator, will be responsible for providing administrative and operational support for the Annual Giving team as well as support with development communications for the Advancement team. The incumbent will provide annual giving programmatic support, project management, communications support, and stewardship support to build and implement an internal and external annual giving and communications strategy that includes general philanthropic commitments, annual giving campaigns, donor relations communications and collateral that support a culture of philanthropy.
This is a full-time position. Normal business hours are Monday through Friday, 8:30 a.m. to 4:30 p.m. or as defined by the department. The position is eligible for flexible scheduling and can be performed hybrid with the expectation of at least 4 days in the office or required as a condition of employment. The demands of this work may include weekends or evenings. The college reserves the right to modify schedules as needed to meet the business needs with appropriate notice.
Essential Functions
Administrative - 40%
Serve as primary administrative support to provide departmental administrative and clerical support; implement improved operational procedures and programs; write and distribute correspondence Maintain and keep current the department calendar for scheduled meetings, time away from the office and special events Assist advancement team with communications including, but not limited to, contracts and other legal documents and proposals as needed for processing and signatures Coordinate, process and track all department purchasing and expenses, prepare expense reports, process purchase orders, check requisitions, wire transfers, payment forms and assist in the compilation of any other administrative documentation for the departments Process gift agreements for signatures via Adobe Sign Coordinate (and attend) meetings and events with various ArtCenter teams, community members, and partner organizations as appropriate Coordinate, organize, onboard and track student workers, authorize and submit copies of Student Employment Authorization Forms to Employee Experience; maintain digital records Enforce all College policies, including safety protocols Fundraising and Donor Relations - 30%
Assist with annual giving solicitations for the College to maximize donor acquisition and retention, collaborating closely with the advancement services team to implement data-driven strategies for appeal messaging, formats, and segmentation Participate in team discussions and strategies for programs and initiatives such as FullCircle, ArtCenter100, exhibitions patrons, and special micro-campaigns Collaborate with advancement colleagues to boost alumni giving participation Conduct student outreach when necessary Help identify student scholarship impact stories for strategic use in various Development donor relations and university-wide communications Coordinate initiatives, opportunities, and events, virtual and in person, that recognize and engage donors. Provide broad editorial support for content and collateral related to donor stewardship, recognition and engagement Collaborate and assist in selected volunteer groups, advisory boards and community groups to help strengthen the College's relationships with donors and prospective donors As needed, assist with acceptance of lower-level gifts-in-kind Communications and Marketing
- 25%
Assist the executive director, annual giving and development communications with the development and implementation of a long-term, informed communications, donor relations and marketing vision, strategy, and its execution, development of key messages, distribution on relevant channels, and measurement of the results Assist with copywriting and editing of internal and external communications and donor relations collateral, digital and print, such as emails, social media posts, website pages, talking points and other marketing and development materials In collaboration and input from executive director, annual giving and development communications, identify and manage projects from origin through to execution Design and send communications to ArtCenter constituents on the central email platform on behalf of advancement and other campus constituents as needed Assist with social media strategy, campaigns, and content to further the mission of the advancement office. Coordinate marketing and fundraising campaigns, programs, and events for all advancement units. Oversee multiple projects independently; often meeting tight deadlines Non-Essential - 5%
Serve on educational or college-wide committees, work groups, task forces and/or councils Other duties as assigned Required Qualifications:
High school diploma or GED equivalent At least 3 years of progressively responsible experience in office or general administrative environments and managing projects Strong written and oral communication skills Ability to organize and complete multiple tasks simultaneously with close attention to detail and prioritization to meet deadlines Strong commitment to annual giving contributions and the donor experience Ability to maintain good working relationships with various internal and external stakeholders related to the ongoing operations of the department, including professional associates, donors, administrators, faculty, staff, students, and alumni Strong computer skills with proficiency in MS Office Suite (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat, Adobe Sign, databases, online communications platforms, and design and video editing tools Ability to work evening hours, occasional weekends to staff events Demonstrated experience in cultivating the values of diversity, equity, inclusion, access and belonging into work practices within Art Center's diverse communities Ability to work effectively both independently and within groups Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business Ability to enforce and implement policies and procedures Preferred Qualifications:
Bachelor's degree from an accredited college or institution Previous experience in fundraising, development, and/or alumni relations Experience with Raiser's Edge NXT Background or interest in art and design Prior work experience in higher education
Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, dust and noise.
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting or attend/work events; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 30 pounds); to operate modern office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Able to work nights and weekends to attend events.
Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.
Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.
Diversity Statement ArtCenter is fully committed to fostering a culture that values diversity, equity, inclusion, access and belonging not only in vision but in practice. Our path forward is predicated on our belief that multiple points of view, life experiences, ethnicities, cultures and belief systems are essential to academic and creative excellence. We strive to learn more about difference while respecting the rich diversity in our world, attending to important questions about racial injustice and decolonizing our curriculum. Our campus environment must be vigilant in supporting the full participation of students, faculty, and staff of every race, color, ethnicity, sex, gender, gender identity or expression, marital status, religion, sexual orientation, age, disability, veteran status, socioeconomic status and political viewpoint.
Equal Opportunity Employer ArtCenter is committed to a policy of equalemployment opportunity and does not discriminate against its employees orapplicants on the basis of race (including hair texture and protectivehairstyle), color, religion (includes religious dress and grooming practices),sex/gender (includes pregnancy, childbirth, breastfeeding, and/or relatedmedical conditions), gender identity, gender expression, sexual orientation, maritalstatus, medical condition (genetic characteristics, cancer, or a record orhistory of cancer), military or veteran status, national origin, ancestry,disability (mental and physical, including HIV/AIDS, cancer, and geneticcharacteristics), genetic information, request for family care or medicalleave, age (over 40), criminal background (Fair Chance Act), reproductivehealth decision-making, off-duty and off-premisescannabis use, or any other actual or perceived characteristic protected byapplicable state or federal law. Equal employment opportunity is extended toall persons in all aspects of the employer-employee relationship, includingwithout limitation, recruitment, hiring, upgrading, learning and professionaldevelopment, promotion, compensation, benefits, leave of absence, transfer,discipline, layoff, recall and termination. This commitment applies to allpersons involved in the operations of ArtCenter and prohibits unlawfuldiscrimination by any employee of ArtCenter. Applicants who wish to request an accommodation for a disability may contact the Office of Employee Experience and Engagement at (626) 396-2470.
Applicant Rights (Prior Cannabis Use) ArtCenterwill not request information from an applicant relating to the applicant'sprior use of cannabis. ArtCenter will not use information obtained from acriminal history about an applicant or employee's prior cannabis use, unlessArtCenter is permitted to consider that information under applicable law.
Employment At-Will All employment with ArtCenter is for anunspecified term and is "at-will." Employees are free to resign at any time,with or without reason, and with or without prior notice. Similarly, ArtCenterhas the right to terminate the employment relationship at any time, with orwithout cause, and with or without prior notice. This "at-will" employment,which includes the College's right to transfer, discipline, demote, or changethe conditions of employment with or without cause and with or without priornotice, cannot be modified, amended orwaived by any oral or implied agreement, and may be modified or altered only byan express individualized written employment agreement signed by both theemployee and the College president
ArtCenter Employees have a Mandatory Duty to Report All employees who know or have reason to know of allegations or acts that violate ArtCenter's Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the Director, Title IX Compliance and Programs or designee, or the Associate Dean of Students or designee. Faculty, who have a mandatory duty to report, are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.
Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.