Administrative Coordinator

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. The IRONMAN Group operates a global portfolio of events that includes the IRONMAN® Triathlon Series, the IRONMAN® 70.3® Triathlon Series, 5150™ Triathlon Series, the Rock 'n' Roll® Running Series, IRONKIDS®, World Triathlon Championship Series, Epic Series™ mountain bike races including the Absa Cape Epic®, road cycling events including UTMB®, and other multisport races. The IRONMAN Group is the largest operator of mass participation sports in the world and provides more than a million participants annually with the benefits of endurance sports through the company's vast offerings. Since the inception of the iconic IRONMAN® brand and its first event in 1978, athletes have proven that ANYTHING IS POSSIBLE® by crossing finish lines around the world. Beginning as a single race, The IRONMAN Group has grown to become a global sensation with hundreds of events across 55 countries. For more information about The IRONMAN Group visit: www.ironman.com. At The IRONMAN Group , our mission is to celebrate the power of the human spirit, fulfill dreams and uplift communities by organizing world-class events and extraordinary VIP athletic experiences, globally. We accomplish this through our amazing staff across the globe who are committed to our core values - Heart, Excellence, Ambition, Respect and Teamwork ( HEART ). Position Summary: The IRONMAN Foundation creates positive, tangible change in race communities by engaging athletes and volunteers to participate in programs that demonstrate service through sport and commitment to community. Since 2003, over $60,000,000 has been provided through IRONMAN's charitable giveback programs to more than 10,000 local regional, national, and global nonprofit initiatives. Through these partnerships, IRONMAN, Rock 'n' Roll Running Series, and UTMB athletes are powerfully linked to the community and together we leave the IRONMAN legacy behind in our race communities long after race day. The IRONMAN Foundation is seeking an enthusiastic Administrative Coordinator to support the oversee the day-to-day administrative responsibilities and ensure that the IRONMAN Foundation staff and organization remains efficient and effective in achieving the mission of the IRONMAN Foundation. The ideal candidate for this role possesses strong organizational skills, creativity, teamwork, and problem-solving skills. This role champions dynamic individuals who can prioritize and work on multiple projects simultaneously. Responsibilities: Development Department Support: Weekly & monthly reporting across all Peer-to-Peer Fundraising, Special Events and Donor Stewardship Weekly onboarding communication with IMF Executive Director and Operations Director Race Team Members & providing support to the Ambassador Team alongside the Development Manager Donor Stewardship monthly mailings & reporting Partnership Tracking & Reporting support Special Events administrative reporting, support & in-person activation Assist with IRONMAN Foundation Athlete support including race registration, hotel and lodging accommodations, and more. Operations Department Support: Assist with scheduling, preparing meeting agendas, distributing communications and materials, and more for Board of Directors meetings. Special Events On Site Support Keep offices organized and ensure that daily tasks are completed efficiently. Administrative assistants order office supplies and maintain supplies inventory. Maintain accurate records to help the organization run smoothly and comply with regulations. (Assisting with Clearly Compliant, CLA, etc.) Manage business mail, including sorting and distributing incoming mail to the appropriate employees. - Coordinate and process shipments, including creating shipping labels and tracking deliveries. Manage and maintain shipping documentation, records, and files. Communicate with carriers, suppliers, and internal teams to ensure on-time deliveries. Assist with accounting services including completion of weekly bank deposits, donation records, and Executive Director expense reports Requirements: Preferred Qualifications: Exceptional communication skills across multiple environments and with diverse audiences; intense multitasking, prioritization, and decision-making abilities. Excellent strategic and analytical thinking capability Strong attention to detail Superior time management and prioritization skills A passion for endurance sports and an active lifestyle is a plus Working knowledge of full Microsoft Suite, Canva, Constant Contact, Virtuous CRM Based out of Tampa, FL Required to be in Tampa offices three (3) days a week - Reliable transportation required. The above declarations are not intended to be an "all inclusive" list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job and are a reasonable representation of its activities. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.