EPIP
Grants Manager (CF)
EPIP, San Francisco, California, United States, 94199
Established in 2005, the College Futures Foundation is a private foundation whose goal is to increase the rate of bachelor’s degree completion among California student populations who are low-income and have had historically low college success rates. With an endowment of approximately $500 million, the Foundation expects to award grants of approximately $18.5 million annually.
We believe improving college achievement is central to California’s future. It is this belief that drives us to serve as a strategic partner to school districts, post-secondary institutions, nonprofits, foundations, businesses, local governments and policy makers in California. We work collaboratively to increase opportunities for low-income and underrepresented students and ensure a thriving future for the state by removing barriers to college degree attainment.
To achieve our goal, we work primarily in three target regions with large numbers of low-income students: Inland Empire, Los Angeles and San Joaquin Valley. Our grantmaking is organized around the following three broad categories:
The development and/or expansion of institutional policies and interventions based on promising practices that support students’ successful transitions along the degree completion pathway, with special focus on transitions from secondary school to college, and from community college to four-year colleges and universities.
Community capacities to coordinate policies and practices across K-12 and higher education segments towards a coherent education system for their students.
Support for cross-cutting work: a) institutionally-focused as well as community-based strategies to close gaps and increase bachelor degree attainment among young men of color; and b) support for research and advocacy for statewide policies that increase bachelor degree attainment for low-income students.
How We Work
Our program, communications, and evaluation and learning teams work collaboratively with one another to ensure the respective relevant functions are integrated into the work we undertake and support. Consequently, working in teams is a key feature of how we do our work. Another key aspect of the Foundation’s work is our use of data, assessment, and learning, which is central to our organizational positioning and brand identity. Position Summary Reporting to the vice president of programs, this position will also work closely with colleagues in the program, evaluation and learning, and finance and administration departments. The Grants Manager plays a lead role in the efficient and effective management and implementation of the Foundation’s policies and procedures related to grants administration. This position is directly responsible for: Developing, refining, and managing the systems used to receive, track and process grant requests, administer outstanding grants, and monitor grantee compliance with the Foundation’s reporting and regulatory requirements. Ensuring that the Foundation’s grants administration systems and processes meet the needs and support the work of the Foundation’s staff, grantees and partners as effectively and efficiently as possible. Supervising program assistants who provide grant administrative support. Key Duties and Responsibilities
The Grants Manager’s primary areas of responsibility are: Grants Management: Systems and Tracking Manages and maintains the Foundation’s grants management system that follows the Foundation’s work processes and strategic needs. Ensures the system balances needs of program and accounting staff and regulatory compliance; assures integrity of data related to all grant applications and grant funded programs. Provide, and oversee the provision of, technical and customer service support to grantees and applicants using the Foundation’s grants management and application systems. Establish protocols for, train and provide technical support to staff on how to enter, manage, and extract data from grants management and related systems. Serve as project manager overseeing technology consultant(s) in making revisions or building out new capacity in grants management system. Collaborate with IT to ensure that all technology systems related to Foundation program activities are smoothly implemented and managed. Prepare statistical and summary reports and presentations with relevant data on grants and grant proposals to inform decision-making and support strategic planning by the staff and Board of Directors. Develop and update systems to automatically track grant budgets and grants awarded by initiative and for the Foundation as a whole. Grantmaking Policies and Procedures Draft and update Foundation’s grantmaking and administration policies and procedures as documented in the grants manual. Prepare and maintain the schedule for each grant cycle and manage the efficient flow of all grants from proposal intake to approval to archiving. Maintain familiarity with IRS rules and regulations as they pertain to the grantmaking process. Work with Vice President for Programs to ensure that all the Foundation’s grants are made and administered in compliance with all applicable regulations. Maintain familiarity with best practices and new developments in grants management that could improve the Foundation’s grantmaking processes. Supervise program assistants and oversee review of all grant inquiries and applications for completeness, compliance and eligibility. Collaborate with finance department staff to manage the grant payment process. Required Qualifications
Bachelor’s degree required; Master’s degree a plus, but not required if candidate has relevant experience. A minimum of four years’ of relevant professional experience in grants administration. Strong competency using Salesforce platforms; certification or competency in administering Salesforce platforms preferred. Required Skills, Experience and Attributes
Strong analytic, organizational, and project management skills. Ability to design systems processes that balance the needs of different stakeholders. Affinity for technology and a strong ability to learn and use new technology applications. Ability use MS Office tools, including the ability to quickly produce clear and concise financial reports. An approachable, respectful, and helpful manner; demonstrated ability work collaboratively in a team-oriented environment. Excellent written and oral communications skills. Set and exemplify the highest standards of honesty, integrity and professionalism. Comfortable working in an ambiguous and complex fast paced environment. A strong sense of purpose and commitment to the value of philanthropy and educational opportunity. College Futures Foundation is an equal opportunity employer to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, or sexual orientation. Compensation This permanent, full-time position offers competitive compensation and excellent health, commuter and retirement benefits. Annual salary $80-$90,000.
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Our program, communications, and evaluation and learning teams work collaboratively with one another to ensure the respective relevant functions are integrated into the work we undertake and support. Consequently, working in teams is a key feature of how we do our work. Another key aspect of the Foundation’s work is our use of data, assessment, and learning, which is central to our organizational positioning and brand identity. Position Summary Reporting to the vice president of programs, this position will also work closely with colleagues in the program, evaluation and learning, and finance and administration departments. The Grants Manager plays a lead role in the efficient and effective management and implementation of the Foundation’s policies and procedures related to grants administration. This position is directly responsible for: Developing, refining, and managing the systems used to receive, track and process grant requests, administer outstanding grants, and monitor grantee compliance with the Foundation’s reporting and regulatory requirements. Ensuring that the Foundation’s grants administration systems and processes meet the needs and support the work of the Foundation’s staff, grantees and partners as effectively and efficiently as possible. Supervising program assistants who provide grant administrative support. Key Duties and Responsibilities
The Grants Manager’s primary areas of responsibility are: Grants Management: Systems and Tracking Manages and maintains the Foundation’s grants management system that follows the Foundation’s work processes and strategic needs. Ensures the system balances needs of program and accounting staff and regulatory compliance; assures integrity of data related to all grant applications and grant funded programs. Provide, and oversee the provision of, technical and customer service support to grantees and applicants using the Foundation’s grants management and application systems. Establish protocols for, train and provide technical support to staff on how to enter, manage, and extract data from grants management and related systems. Serve as project manager overseeing technology consultant(s) in making revisions or building out new capacity in grants management system. Collaborate with IT to ensure that all technology systems related to Foundation program activities are smoothly implemented and managed. Prepare statistical and summary reports and presentations with relevant data on grants and grant proposals to inform decision-making and support strategic planning by the staff and Board of Directors. Develop and update systems to automatically track grant budgets and grants awarded by initiative and for the Foundation as a whole. Grantmaking Policies and Procedures Draft and update Foundation’s grantmaking and administration policies and procedures as documented in the grants manual. Prepare and maintain the schedule for each grant cycle and manage the efficient flow of all grants from proposal intake to approval to archiving. Maintain familiarity with IRS rules and regulations as they pertain to the grantmaking process. Work with Vice President for Programs to ensure that all the Foundation’s grants are made and administered in compliance with all applicable regulations. Maintain familiarity with best practices and new developments in grants management that could improve the Foundation’s grantmaking processes. Supervise program assistants and oversee review of all grant inquiries and applications for completeness, compliance and eligibility. Collaborate with finance department staff to manage the grant payment process. Required Qualifications
Bachelor’s degree required; Master’s degree a plus, but not required if candidate has relevant experience. A minimum of four years’ of relevant professional experience in grants administration. Strong competency using Salesforce platforms; certification or competency in administering Salesforce platforms preferred. Required Skills, Experience and Attributes
Strong analytic, organizational, and project management skills. Ability to design systems processes that balance the needs of different stakeholders. Affinity for technology and a strong ability to learn and use new technology applications. Ability use MS Office tools, including the ability to quickly produce clear and concise financial reports. An approachable, respectful, and helpful manner; demonstrated ability work collaboratively in a team-oriented environment. Excellent written and oral communications skills. Set and exemplify the highest standards of honesty, integrity and professionalism. Comfortable working in an ambiguous and complex fast paced environment. A strong sense of purpose and commitment to the value of philanthropy and educational opportunity. College Futures Foundation is an equal opportunity employer to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, or sexual orientation. Compensation This permanent, full-time position offers competitive compensation and excellent health, commuter and retirement benefits. Annual salary $80-$90,000.
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