Senior Administrative Assistant Job at Adobe in San Francisco

Our Company

Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

The Opportunity

Adobe is excited to offer a unique opportunity for a Senior Administrative Assistant in San Francisco, CA. This role offers the chance to work closely with two Senior Directors within our Global Marketing Organization, providing crucial support to ensure flawless operations. The ideal candidate will demonstrate exceptional attention to detail, proactive problem-solving skills, and the ability to navigate multiple priorities in a dynamic environment.

Joining Adobe means being part of an ambitious team that values collaboration, innovation, and excellence. If you are a self-starter who thrives under pressure and enjoys working in a fast-paced setting, this is the perfect role for you. Your positive attitude and excellent communication skills will be key to your success and the success of the team.

What you’ll do:

• Provide daily administrative and business support to Sr. Directors and their respective teams
• Manage complex calendars efficiently using Outlook, coordinating extensive scheduling with both internal and external partners
• Attend key meetings, take detailed notes, and facilitate timely follow-up as necessary
• Arrange comprehensive business travel plans and handle expense reports with accuracy
• Coordinate special projects including team offsites, team-building activities, all-hands meetings, team space planning and floor moves, among other initiatives
• Occasionally travel to provide on-site support at events or conferences
• Regularly collaborate with cross-functional Administrative & Executive Assistants, and provide backup support as needed
• Continuously seek ways to improve administrative processes for enhanced efficiency

What you'll need to succeed:

• 5+ years of experience in coordination, administrative, or operations roles
• Proven ability to interact effectively with customers and staff at all levels in a high-pressure, fast-paced environment, maintaining professionalism and confidentiality
• Strong knowledge of computer technology, including MS Office applications (Teams, SharePoint, Excel); proficiency with Adobe products is a plus
• Demonstrated ability to deliver high-quality results quickly and accurately
• Exceptional organizational skills with the capability to juggle multiple, complex demands in a fast-paced environment
• Ability to work independently with minimal direction, taking initiative and following through on tasks
• Strong capacity to assess and prioritize conflicting demands
• Proven ability to handle confidential information with integrity and discretion
• Eagerness to network and collaborate with other Executive and Administrative Assistants at Adobe, contributing to a distributed team.

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $66,300 -- $142,700 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances.

Adobe is proud to be an Equal Employment Opportunity and affirmative action employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Learn more.

Adobe aims to make Adobe.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call (408) 536-3015.

Adobe values a free and open marketplace for all employees and has policies in place to ensure that we do not enter into illegal agreements with other companies to not recruit or hire each other’s employees.

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